Assistant Office Coordinator

Signarama Austin; Temecula (CA); Presencial; USD 26.000 - 29.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employee discounts

Free food & snacks

Opportunity for advancement

Paid time off

Wellness resources

Descripción de la vacante

Signarama seeks an Assistant Office Coordinator to join our team in Temecula. This role supports day-to-day operations, assists customers, and works with sales and production to keep projects organized and moving forward.

The ideal candidate thrives in a fast-paced setting, is detail-oriented, and can handle multiple responsibilities—from admin tasks to order coordination and light accounting. Training is provided for industry software and processes.

Formación

• Strong organization and attention to detail with multitasking ability.
• Excellent written and verbal communication skills.
• Friendly, professional customer service approach.
• Basic computer proficiency and ability to learn new software.
• Initiative, dependability, and willingness to help where needed.
• Ability to work independently and as part of a team.

Responsabilidades

• Answer incoming phone calls, greet customers, and provide friendly customer service.
• Manage the general office email inbox and direct inquiries to the right team.
• Perform general administrative duties and maintain accurate records.
• Support outside sales with estimates and follow-ups.
• Prepare quotes, process orders, and coordinate customer needs.
• Process estimates, invoices, deposits, payments, and basic accounting tasks.
• Coordinate with customers and internal teams through order to installation.
• Assist with vendor communication, product research, pricing, and purchasing.

Conocimientos

Organization

Communication

Customer service

Computer literacy

Initiative & dependability

Teamwork

Descripción del empleo

Benefits

• Employee discounts
• Free food & snacks
• Opportunity for advancement
• Paid time off
• Wellness resources

We are looking for a friendly, organized, and dependable Assistant Office Coordinator to join our team. This position plays an important role in supporting the day-to-day operations of our office, assisting customers, and working closely with our sales and production teams to keep projects and daily activities organized and moving forward.

The ideal candidate enjoys working with people, thrives in a fast-paced environment, and is comfortable managing a variety of responsibilities throughout the day. This hands-on position combines administrative support, customer service, sales assistance, order coordination, and basic accounting. The Assistant Office Coordinator will also report directly to the Owner and provide administrative and operational support as needed.

Key Responsibilities

• Answer incoming phone calls, greet customers, and provide friendly, professional customer service
• Manage the general office email inbox, respond to inquiries, and direct customers and requests to the appropriate team member
• Perform general administrative duties and maintain accurate customer, order, and project records
• Support the outside sales team with estimates, customer communication, project information, and follow-ups
• Assist with smaller sales opportunities by preparing quotes, processing orders, and coordinating customer needs
• Process estimates, orders, invoices, deposits, payments, purchase orders, and other basic accounting-related tasks
• Coordinate with customers and internal teams throughout the order process, including artwork, approvals, production, scheduling, pickup, and installation
• Assist with vendor communication, product research, pricing, and purchasing as needed
• Provide additional administrative and operational support to the Owner and team as requested

What We’re Looking For

• Strong organization and attention to detail, with the ability to manage multiple priorities at once
• Excellent written and verbal communication skills
• A friendly and professional approach to customer service
• Basic computer proficiency and the ability to learn new software and processes
• Initiative, dependability, and a willingness to jump in and help where needed
• Ability to work both independently and collaboratively as part of a team

Previous experience in customer service, office administration, sales support, bookkeeping, printing, signage, or a related field is helpful but not required. We are willing to train the right person on our industry, products, software, and internal processes.

We are looking for someone who is eager to learn, enjoys helping others, and can become a reliable and valued part of our team.

Compensation: $19.00 - $21.00 per hour

At Signarama, the world’s leading sign and graphics franchise, we offer you an unparalleled opportunity to develop and enhance your career within the industry. Recognized globally, we have nearly 900 locations across over 60 countries, offering limitless opportunities for professional growth.

Whether you\'re passionate about sales, have a flair for design, excel in production, or are skilled in installation or administration, Signarama has a place for you. Our expansive network provides an exceptional environment where your skills can flourish and where you can make a significant impact.

Working at Signarama means joining a family of professionals who are dedicated to innovation and quality. We take pride in our collaborative culture where creativity and efficiency are rewarded. We are on the lookout for individuals who are eager to drive their careers forward and make their mark in the signage industry.

Apply today and step into a career where your work will be seen and appreciated across cities and communities worldwide. Become a part of the Signarama family—where your journey can take you anywhere!

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchise. All inquiries about employment at this franchise should be made directly to the franchise location, and not to Signarama Corporate.