Office Operations & Customer Support Coordinator

Signarama; Temecula, Northern (CA, KY); Hybrid; USD 38,000 - 60,000; Full time

Benefits offered by this job

Employee discounts

Free food & snacks

Opportunity for advancement

Paid time off

Wellness resources

Job summary

Signarama in Temecula, CA is seeking an Assistant Office Coordinator to support daily office operations, assist customers, and coordinate with sales and production teams. You will handle administrative tasks, order coordination, and basic accounting in a fast-paced setting.

The role emphasizes strong organization, clear communication, and a proactive, friendly approach to customers. Training will be provided, with opportunities to advance as you grow with the team.

Qualifications

• Customer service experience is preferred but not required.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Basic computer skills and ability to learn new software.
• Reliable, proactive, and team-oriented.

Responsibilities

• Answer incoming phone calls, greet customers, and provide friendly customer service.
• Manage the general office email inbox and direct inquiries to the appropriate team.
• Perform general administrative duties and maintain accurate customer, order, and project records.
• Support outside sales with estimates, customer communication, and project information.
• Assist with smaller sales opportunities by preparing quotes and processing orders.
• Process estimates, invoices, deposits, payments, and basic accounting tasks.
• Coordinate with customers and internal teams through the order process.
• Assist with vendor communication, product research, pricing, and purchasing.
• Provide additional administrative support to the Owner and team as needed.

Skills

Customer service

Organization

Communication

Teamwork

Adaptability

Problem solving

Tools

Microsoft Office

Email management

Job description

Signarama in Temecula, CA is seeking an Assistant Office Coordinator to support daily office operations, assist customers, and coordinate with sales and production teams. You will handle administrative tasks, order coordination, and basic accounting in a fast-paced setting.

The role emphasizes strong organization, clear communication, and a proactive, friendly approach to customers. Training will be provided, with opportunities to advance as you grow with the team.