Asistente de Oficina y Coordinación - Soporte al Equipo

Signarama Temecula, CA; Temecula (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Employee discounts

Free food & snacks

Opportunity for advancement

Paid time off

Wellness resources

Job summary

Signarama Temecula, CA is seeking a friendly, organized Assistant Office Coordinator to support daily office operations, assist customers, and coordinate with sales and production teams to keep projects moving smoothly.

The role combines administrative tasks, customer service, sales support, order coordination, and basic accounting. The successful candidate will work closely with the Owner and the team, and training is provided to learn our industry, products, and processes.

Qualifications

• Strong organization and attention to detail.
• Excellent written and verbal communication skills.
• A friendly and professional approach to customer service.
• Basic computer proficiency and the ability to learn new software and processes.
• Initiative, dependability, and a willingness to jump in and help where needed.
• Ability to work both independently and collaboratively as part of a team.

Responsibilities

• Answer incoming phone calls, greet customers, and provide friendly, professional customer service.
• Manage the general office email inbox, respond to inquiries, and direct customers and requests to the appropriate team member.
• Perform general administrative duties and maintain accurate customer, order, and project records.
• Support the outside sales team with estimates, customer communication, project information, and follow-ups.
• Assist with smaller sales opportunities by preparing quotes, processing orders, and coordinating customer needs.
• Process estimates, orders, invoices, deposits, payments, purchase orders, and other basic accounting‑related tasks.
• Coordinate with customers and internal teams throughout the order process, including artwork, approvals, production, scheduling, pickup, and installation.
• Assist with vendor communication, product research, pricing, and purchasing as needed.
• Provide additional administrative and operational support to the Owner and team as requested.

Job description

Signarama Temecula, CA is seeking a friendly, organized Assistant Office Coordinator to support daily office operations, assist customers, and coordinate with sales and production teams to keep projects moving smoothly.

The role combines administrative tasks, customer service, sales support, order coordination, and basic accounting. The successful candidate will work closely with the Owner and the team, and training is provided to learn our industry, products, and processes.