Assistant, Administrative-I

Simon Property Group; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Simon Property Group's Woodbury Common Premium Outlets location seeks an experienced administrative professional to support mall management and office operations. This role handles finance-related tasks, leasing coordination, and general office administration to ensure smooth daily activities.

The ideal candidate has 2–4 years of administrative experience, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced setting. High school diploma required.

Qualifications

• High school diploma or equivalent; some college preferred.
• 2–4 years of administrative office experience in a fast-paced environment.
• Strong knowledge of office procedures and customer service.
• Ability to understand financial reports and extract information.
• Excellent verbal and written communication; detail-oriented.

Responsibilities

• Support accounts payable/receivable and related financial activities.
• Assist with marketing events, promotions, and collateral management.
• Coordinate short-term leasing tracking and rent processing in SLIM/One World.
• Handle general office tasks: ordering supplies, drafting documents, HR admin as needed.
• Provide general administrative support and projects as directed.

Skills

Administrative experience

Organizational skills

Communication skills

Multi-tasking

Financial reporting understanding

Education

High school diploma

Some college or professional school

Tools

Microsoft Office

JD Edwards

OneWorld

Web-based input software

Job description

Job Location

Woodbury Common Premium Outlets

PRIMARY PURPOSE

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

PRINCIPAL RESPONSIBILITIES

The successful candidate’s responsibilities will include, but not be limited to:

• Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

MINIMUM QUALIFICATIONS

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative