Administrative Assistant- Corporate

Curbell, Inc.; Town of Orchard Park (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Curbell, Inc. in the United States seeks an Administrative Assistant to support Medical, Plastics, and Corporate operations. You will manage mailrooms, scheduling, documentation, and basic financial tasks in SAP ERP or an equivalent system.

The role requires 3 years in administration, strong communication, MS Office and CRM proficiency, and a proactive, detail‑oriented approach aligned with our values.

Qualifications

• Associates degree or better.
• 3 years: experience in an administrative role or equivalent.
• Proficient with MS Office (Outlook, Word, Excel, PowerPoint, OneNote).
• Experience with SAP ERP or equivalent systems.

Responsibilities

• Provide administrative support across Medical, Plastics, and Corporate departments.
• Create Purchase Order Requests and manage related processes.
• Provide Reception/Switchboard coverage and greet visitors professionally.
• Coordinate meeting rooms, materials, catering, and communications.
• Monitor shared mailboxes and route requests to appropriate departments.

Skills

Communications

Approachability

Adaptability

Multitasking

MS Office

CRM software

Office equipment

Education

Associates degree or higher

Tools

SAP ERP

CRM Database

Job description

• Provide administrative assistance and support for departments across the company based on business which include but not limited to Medical (Customer Service, Territory Sales, National Accounts, Marketing), Plastics, and Corporate Departments (Human Resources, EH&S, Finance, Accounting, Mailroom, Reception).
• Perform various tasks in the SAP ERP or equivalent system, that may include processing Credits/Debits, In-house/3rd Party Repairs, Product Literature for Customers, New Account Qualification/Set-up, and Distributing Customer Invoices.
• Collaborate on Mailroom responsibilities to ensure tasks are completed in a timely manner
• Partner with EH&S to maintain supplies and accommodations for employee gathering areas - lobby, conference rooms, break rooms, etc.
• Assist with various assignments as requested by leadership which may include participating in planning committees and/or coordinating special events for other departments and business units across the company.
• Work with department leadership with the coordination of employee events/meetings that may require - preparation of conference rooms, materials for distribution, catering, communications/invitations, etc.
• Create Purchase Order Requests for departments/vendors, work with designated personnel throughout the process
• Provide Reception/Switchboard coverage to ensure visitors are greeted and calls answered in a polite and professional manner, ensure callers are routed correctly to the appropriate department personnel.
• Greet all visitors in a courteous and respectful manner, promptly notifying personnel of their guests’ arrival, professionally manage those without appointments.
• Maintain office security by following Safety Procedures, Monitoring Security Cameras, and controlling access from your workstation (i.e.; monitor logbook, issue visitor badges)
• Answer customer/vendor questions when appropriate or seeking out the appropriate department/personnel for assistance or follow-up. seeking out information by answering questions, expediting and tracking orders and retrieving information.
• Provide support for Operational and Corporate Departments with special projects, document control, purchase order request and general problem solving.
• Current responsibilities also include monitoring shared Medical/Customer Service or Corporate mailboxes, routing requests, retrieving information, and following through with the appropriate department. This supports screening for customer orientation, judgment, and ownership of follow-up.

Core Competencies

• Communications Skills
• Approachability & Perceptiveness
• Adaptability & Flexibility

Job Requirements

• Excellent verbal and written communication skills, and demonstrated professionalism
• Multi-tasking and time management skills, with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Beginner/Intermediate proficiency in Microsoft Office – Outlook, Word, Excel, PowerPoint, OneNote
• Beginner/Intermediate proficiency in Customer Relationship Management (CRM) Database or equivalent
• Hands-on experience with office equipment (i.e.; fax machines, printers, etc.)
• Discover ways to integrate Company Values – Integrity, Respect, and Learning throughout your work day

Qualifications

Education

Required

Associates or better.

Experience

Required

3 years: A minimum of (3) three years of experience in an Administrative Role or equivalent

Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.