Assistant, Administrative-I

Simon Property Group; Central Valley (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Simon Property Group is seeking an Administrative Assistant to support the management staff at Woodbury Common Premium Outlets. The role involves helping with finance-related tasks including Accounts Payable and Receivable, along with coordinating marketing events and leasing agreements.

The ideal candidate should have a high school diploma, 2-4 years of administrative experience, and strong skills in organization and communication. Proficiency in Microsoft Office and financial reporting is also required.

Qualifications

• 2-4 years administrative office experience in a fast paced environment.
• Knowledge of administrative and clerical procedures.
• Effective verbal and written communication skills.

Responsibilities

• Support property financial cycle related tasks.
• Assist with administration of marketing events and sponsorships.
• Coordinate short term leasing agreements and track milestones.

Skills

Administrative skills

Customer service

Financial report understanding

Microsoft Office

Organizational skills

Education

High school diploma or equivalent

Some college or professional school

Tools

JD Edwards

Web based input software

Job description

Primary Purpose

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

Principal Responsibilities

• Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

Job Location

Woodbury Common Premium Outlets

Minimum Qualifications

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative