Assistant, Administrative

OIC Services LLC; Irving (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

OIC Services LLC seeks an organized administrative professional to support finance and office operations at our Corporate Dallas location. You will assist with accounts payable/receivable, budgeting, leasing coordination, and general administrative tasks to keep the property running smoothly.

Ideal candidates have 2–4 years of experience in fast-paced offices, strong MS Office skills, and a knack for details, communication, and multi-tasking.

Qualifications

• High school diploma or equivalent; some college or professional school preferred.
• 2–4 years of administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures and customer service principles.
• Aptitude for understanding financial reports and extracting information.
• Strong working knowledge of MS Office, JD Edwards, OneWorld, and web-based input software.
• Effective verbal and written communication.
• Strong organizational and interpersonal skills with attention to detail.
• Ability to prioritize, coordinate, multi-task and take initiative.

Responsibilities

• Support the property’s financial cycle related to AP/AR, procurement card, petty cash, budget, CTI, contract prep.
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance.
• Coordinate and assist with short term leasing agreements, tracking milestones of lease agreements and updating as needed in SLIM or One World.
• Assist with general office administrative tasks such as ordering and maintaining inventory, drafting documents, HR administration as needed.
• Provide general administrative support and projects as directed.

Skills

Administrative experience

Customer service

Financial report analysis

Communication

Organization

Interpersonal skills

multitasking

Education

High school diploma

Some college

Tools

Microsoft Office

JD Edwards

OneWorld

Web-based input software

Job description

Job Location:
Corporate Dallas

PRINCIPAL RESPONSIBILITIES:

• Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative