Assistant, Administrative-I

Simon Property Group; Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Simon Property Group at International Plaza in Tampa seeks an administrative support professional to assist mall management with office needs and the financial cycle. This role handles accounts payable/receivable, budgets, and leasing milestones in SLIM/One World while supporting marketing events and collateral management.

The position requires 2-4 years of office experience, a high school diploma or equivalent, and strong MS Office skills.

Qualifications

• High school diploma or equivalent; some college preferred.
• 2-4 years administrative office experience in a fast paced environment.
• Knowledge of administrative and clerical procedures and customer service.
• Aptitude for understanding financial reports and extracting information.
• Strong working knowledge of computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software.

Responsibilities

• Support the property’s financial cycle related to payables, receivables, and budgets.
• Assist with administration of marketing events, promotions, sponsorships, and collateral.
• Coordinate short term leasing tracking and monthly rent processing in SLIM or One World.
• Assist with general office tasks, inventory, customer responses, and HR administration as needed.
• Provide general administrative support and projects as directed.

Skills

Administrative support

Communication skills

Organization

Multitasking

Attention to detail

Education

High school diploma or equivalent

Some college or professional school

Tools

Microsoft Office

JD Edwards

OneWorld

Web based input software

Job description

Primary Purpose

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

Principal Responsibilities

• Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

Job Location:

International Plaza

Primary Purpose

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.

Principal Responsibilities

The successful candidate’s responsibilities will include, but not be limited to:

• Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
• Provide general administrative support and projects as directed

Minimum Qualifications

• High school diploma or equivalent. Some college or professional school preferred
• 2-4 years administrative office experience in a fast paced environment
• Knowledge of administrative and clerical procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrate initiative