Administrative Assistant

GGP Services Inc.; Coral Gables (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive compensation

Medical, Dental, and Vision from day 1

401(k) Company matching

Generous paid time off

Paid Volunteer Hours

Family planning assistance

Job summary

GGP Services Inc. in Coral Gables is looking for a dedicated Administrative Assistant to provide comprehensive administrative support to the mall management team. This role involves interacting with tenants and vendors and ensuring smooth daily operations.

The ideal candidate will have a High School Diploma or GED, along with at least 2 years of experience in administrative roles. Proficiency in Microsoft Office is essential, alongside strong organizational and communication skills. Benefits include competitive pay, medical coverage starting day one, and generous paid time off.

Qualifications

• Minimum of 2 years of experience in an administrative support role.
• Proficient in Microsoft Office including Outlook.
• Excellent organizational and project management skills.

Responsibilities

• Provides general administrative support to the mall management team.
• Handles customer, vendor, merchant and tenant inquiries with high-level service.
• Creates spreadsheet tracker reports and organizes confidential business information.

Skills

Microsoft Office proficiency

Organizational skills

Verbal communication

Business writing

Education

High School Diploma or GED

Job description

Location: Shops at Merrick Park - 246 Altara Ave, Suite 1406

Position Summary

The Administrative Assistant provides general administrative support to the mall management team. The Administrative Assistant interacts with the general public, merchants, tenants, in‑house facilities technicians, third‑party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants.

Responsibilities

• Supports the day‑to‑day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
• Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service.
• Performs high‑level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information.
• Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed.
• Assists in implementing property activities and events.
• Prepares, maintains, and distributes mass written communication to retailers as directed.
• Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing.
• Establishes and maintains effective business relationships.
• May direct or coordinate services such as repair & maintenance with in‑house facility technicians, or third‑party vendors.
• May manage and collect current Certificates of Insurance for Tenants and/or third‑party vendors.
• May operate as mall management office support person for localized computer software/hardware.
• Other duties as assigned.

Qualifications

• High School Diploma or GED required.
• 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office including Outlook.
• Highly organized and project oriented.
• Excellent business writing and verbal communication skills.
• Quick learner, self‑starter and helps others achieve results.

Physical Demands

The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in this work environment is usually moderate.

Benefits

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance
• Childcare Assistance
• Commuter benefits

EEO Statement

We are proud to create a diverse environment and are proud to be an equal opportunity employer.