Assistant-Administrative

Indiana University Health; Indianapolis (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Indiana University Health in Indianapolis seeks an administrative coordinator to support the Cardiac Surgery team. You will manage clinic scheduling, obtain outside medical records, and communicate with patients to coordinate appointments, surgeries, and care needs.

Collaborating with physicians, APPs, and leadership, you will help ensure smooth daily operations and an excellent patient experience behind the scenes. The role is based downtown at Methodist Hospital.

Qualifications

• High School Diploma/GED required.
• 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Support Cardiac Surgery team with clinic scheduling, obtaining outside records, and coordinating patient appointments and care needs.
• Manage physician calendars and administrative tasks to ensure smooth operations.
• Partner with physicians, APPs, and operational leaders for day-to-day efficiency and patient experience.
• Role based downtown at Methodist Hospital; not patient-facing or clinic-based.

Skills

Attention to detail

Team focused

Self-starter

Adaptable to changing priorities

Education

High School Diploma/GED

Tools

MS Office

Job description

This role supports the Cardiac Surgery team, with a primary focus on clinic scheduling, obtaining outside medical records, and communicating directly with patients to coordinate appointments, surgeries, and care needs. In addition to managing physician calendars and administrative tasks, the position partners closely with physicians, APPs, and operational leaders to ensure smooth day-to-day operations and an excellent patient experience behind the scenes. This role will be based downtown at Methodist Hospital, and is not a patient-facing or clinic-based position. .

Overview

Schedule

• Shift: Day
• Hours: M-F 8-430
• Weekends: no
• Holidays: no

Location

• IUHMG Methodist Hospital

Key Responsibilities

This role supports the Cardiac Surgery team, with a primary focus on clinic scheduling, obtaining outside medical records, and communicating directly with patients to coordinate appointments, surgeries, and care needs. In addition to managing physician calendars and administrative tasks, the position partners closely with physicians, APPs, and operational leaders to ensure smooth day-to-day operations and an excellent patient experience behind the scenes. This role will be based downtown at Methodist Hospital, and is not a patient-facing or clinic-based position. .

Skills for Success

• Attention to detail
• Team focused
• Self-starter, coachable
• Ability to adjust to changing priorities

Qualifications

High School Diploma/GED required.

• Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.