Administrative Assistant - Transplant-Intestine

Indiana University Health; Indianapolis (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Indiana University Health is seeking an administrative support professional for the Transplant - Intestine department. The role is full-time with standard hours 7:00am–3:30pm or 8:00am–4:30pm at IU Health University Hospital.

Responsibilities include managing referrals, coordinating records, scheduling appointments, and ensuring effective patient communication. The position supports providers, coordinators and leadership with day-to-day operations in a matrix environment.

Qualifications

• High School Diploma or GED is required.
• 0-3+ years of relevant administrative experience; preferred for matrix organizations.
• Basic proficiency in MS Office (Word, PowerPoint, Excel).
• Experience in a complex work environment is a plus.

Responsibilities

• Manage referral intake, scheduling appointments, and calendar coordination.
• Coordinate meetings and committee logistics and communications with patients via mailings and correspondence.
• Oversee shared mailbox management, document preparation, and filing; provide operational support to providers, coordinators, and leadership.

Skills

Organizational skills

Attention to detail

Multitasking

Education

High School Diploma/GED

Tools

MS Office

Job description

Overview

Details

This position is full-time, Monday through Friday. The standard hours are 7:00am until 3:30pm or 8:00am until 4:30pm.

Location

IU Health University Hospital

Department

Transplant - Intestine

Position Summary

This position provides comprehensive administrative support by managing referral intake, coordinating records collection and tracking, and maintaining accurate data entry systems. Responsibilities include scheduling appointments, managing calendars, coordinating meetings and committee logistics, and ensuring effective communication through patient correspondence and mailings.

The role also oversees shared mailbox management, document preparation, filing, and general operational support for providers, coordinators, and leadership. Success in this position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting efficient day-to-day operations.

Position Requirements

High School Diploma/GED required.

• Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.