Assistant

Telnet, Inc.; Plano (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Telnet, Inc. in Plano, TX is seeking an organized Executive/HR Assistant to support the VP of Human Resources with calendar management and everyday administrative tasks within a collaborative office.

You will handle document preparation, filing, correspondence, event support, and basic bookkeeping tasks, contributing to smooth HR operations and confidential handling of information.

Qualifications

• 2+ years corporate experience required.

Responsibilities

• Assist executive and HR team with calendar management and daily administrative tasks.
• Prepare invoices, reports, memos, letters, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Prepare responses to routing inquiries.
• Assist in event planning, including scheduling, catering, setup and breakdown.

Skills

Verbal & written communication

Multi-tasking

Customer service

Interpersonal skills

Time management

Confidentiality

Detail-oriented

MS Word

MS Excel

PowerPoint

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• Assist current executive to support VP of HR including calendar management, daily administrative task, suppporting HR team's function. Perform general office duties such as mailing, making copies/prints, coordinating schedules, setting up the office, maintaining office equipment and condition, ordering office supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Assist in event planning including scheduling, catering, set up and break down

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential. Must have professional demeanor at all times. Immaculate follow up skills, strong attention to detail is a must.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• 2+ years corporate experience required.