Office Manager

ABC Imaging; Carlstadt (NJ); Presencial; USD 52.000 - 76.000; Jornada completa

Descripción de la vacante

ABC Imaging seeks a proactive Office Manager to support daily operations and HR functions, focusing on calendar management, HR administration, timekeeping, and expense reporting to keep teams efficient and data accurate.

The role covers coordinating meetings, preparing documents, maintaining filing systems, HRIS data, onboarding/offboarding, budgeting support, and vendor communications. A 2+ year admin background and discretion are highly valued.

Formación

• Associate's or Bachelor's degree in Business Administration, Human Resources, or related field preferred.
• 2+ years of administrative or office support experience, preferably in corporate/HR.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with HRIS, timekeeping software, and expense management tools.
• Excellent written and verbal communication and strong confidentiality.

Responsabilidades

• Manage calendars, scheduling, and meeting coordination.
• Prepare and edit documents, reports, and presentations using Microsoft Office.
• Maintain organized digital and physical filing systems.
• Update organizational charts; support onboarding and offboarding.
• Maintain HRIS and employee databases.
• Oversee PTO calendars, attendance tracking, and time clock management.
• Review and audit timekeeping entries for accuracy and compliance.
• Generate attendance and leave reports.
• Prepare, submit, and track expense reports with proper coding.
• Assist with budgeting, financial tracking, and reconciliations.
• Handle confidential HR information with discretion.
• Support HR policies, benefits administration, and internal communications.
• Serve as a point of contact for internal teams, vendors, and stakeholders.

Conocimientos

Calendar management

HR administration

Timekeeping systems

Expense reporting

Document preparation

Onboarding & offboarding

Staff communication

Educación

Associate's or Bachelor's degree in Business Administration, Human Resources, or related field

Herramientas

Microsoft Office

HRIS systems

Timekeeping software

Expense management tools

Descripción del empleo

Office Manager (HR & Operations Support)

Overview

We are seeking a proactive and detail-oriented Office Manager to support daily business operations and HR functions. This role is ideal for someone experienced in calendar management, HR administration, timekeeping systems, and expense reporting. The successful candidate will play a key role in maintaining organizational efficiency, ensuring data accuracy, and supporting internal teams.

Key Responsibilities

• Manage calendars, scheduling, and meeting coordination for team members
• Prepare and edit documents, reports, and presentations using Microsoft Office
• Maintain organized digital and physical filing systems
• Update organizational charts and support employee onboarding and offboarding processes
• Maintain and ensure accuracy of HRIS systems and employee databases
• Oversee PTO calendars, attendance tracking, and time clock management
• Review and audit timekeeping entries for accuracy and compliance
• Generate attendance and leave reports as needed
• Prepare, submit, and track expense reports, ensuring proper account coding
• Assist with basic budgeting, financial tracking, and reconciliations
• Handle confidential HR information with discretion and professionalism
• Support HR policies, benefits administration, and internal communications
• Serve as a point of contact for internal teams, vendors, and stakeholders

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Business Administration, Human Resources, or related field preferred
• 2+ years of administrative assistant or office support experience, preferably in a corporate or HR environment
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with HRIS systems, timekeeping software, and expense management tools
• Strong organizational, multitasking, and time management skills
• High level of discretion, confidentiality, and professionalism
• Excellent written and verbal communication skills
• Detail-oriented with strong problem-solving abilities