Administrative Assistant

Infojini Inc; Everett (WA); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading office services provider is seeking an Office Admin Assistant in Everett, Washington. The role involves greeting visitors, providing administrative support to the Executive Department, handling communications, and performing various office tasks. Candidates should have over two years of experience as a receptionist or office assistant, along with proficiency in Microsoft Office tools. The position offers a dynamic work environment focusing on effective communication and reliability.

Qualifications

• 2+ years of experience as a receptionist or office assistant.
• 2+ years of general office experience.
• 2+ years of experience using Outlook, Word, and Excel.

Responsibilities

• Provide general administrative support to the Executive Department/Office of the CEO.
• Handle communications (phone, email, and mail).
• Maintain activity/document logs and trackers.
• Arrange travel, provide scheduling assistance, and process purchases.
• Support meeting preparation and coordinate special events.
• Perform general administrative tasks, including data entry and file management.
• Prepare documents and maintain filing systems.

Skills

Effective written and oral communications

Proficiency with Microsoft Office

Managing multiple tasks

Demonstrating courtesy and respect

Reliability and effective attendance

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Overview

As an Office Admin Assistant in the company, you will greet department visitors and perform a variety of office support activities. This includes preparing documents, assisting with scheduling, maintaining, organizing, and processing files, and other related tasks.

Qualifications

• 2+ years of experience as a receptionist or office assistant, preferably assisting executive leadership.
• 2+ years of general office experience.
• 2+ years of experience using Outlook, Word, and Excel.

Tasks

• Provides general administrative support to the Executive Department/Office of the CEO.
• Provides handling of communications (phone, email, and mail).
• Updates and maintains activity/document logs and trackers.
• May arrange for travel, provide scheduling assistance and process purchases.
• Supports meeting preparation, technology, and logistics, and coordinates special events and projects.
• Performs general administrative tasks for the department. This includes data entry, word processing, records reconciliation and management, including confidential records and information. Provides administrative support for department projects.
• Prepares documents, maintains filing systems, scans and organizes department materials and records.
• Performs other duties of a similar nature.

Skills

• Demonstrating courtesy, sensitivity, and respect in all interactions
• Reliable attendance and ability to work on site.
• Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions.
• Professionally handling stress and interactions with others.
• Managing multiple tasks simultaneously and effectively, and adjusting to changing priorities.
• Exercising good judgment to discern when to take problems to a higher authority for resolution or guidance.
• Proficiency with Microsoft Office tools, email, and other office software applications.