Administrative Assistant

Livefino; Fort Myers (FL); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Livefino is seeking an Administrative Assistant to support leadership by scheduling projects, managing calendars, arranging travel, expediting work, and preparing expense reports. The role requires strong MS Office skills, especially Excel, and meticulous, detail-oriented work habits.

You will help with company communications and forecasting spreadsheets, and must be organized, proactive, and able to work with minimal supervision.

Qualifications

• High school diploma or equivalent.
• Associates degree preferred.
• Must pass a Level 2 Background (FBI).
• Must be 21 years of age.
• Excellent MS Office knowledge with a focus on Excel spreadsheets.
• Outstanding organizational and time management skills.
• Familiarity with office equipment and applications.
• Excellent verbal and written communications skills.
• Discretion and confidentiality a must.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Prepare and maintain spreadsheets with pertinent information as requested by VP
• Manage calendars and set up meetings for VP
• Make travel and accommodation arrangements when necessary
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Assist VP with internal and external communication – memos, emails, presentations, reports

Skills

Organizational skills

Time management

Detail-oriented

Discretion

Verbal & written communication

Education

High School Diploma or equivalent

Associates Degree preferred

Tools

MS Office

Excel

Job description

The Administrative Assistant’s responsibilities include assisting leadership with completing operational requirements by scheduling and assigning administrative projects and expediting work results, helping to create forecasting spreadsheets, managing calendars, making travel arrangements, assist with company-wide communications, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, keen attention to detail, and be able to act without guidance.

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Prepare and maintain spreadsheets with pertinent information as requested by VP
• Manage calendars and set up meetings for VP
• Make travel and accommodation arrangements when necessary
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Assist VP with internal and external communication – memos, emails, presentations, reports

Note:

The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not constructed to be an exhaustive list of responsibilities, duties and skills required of personnel in the job. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

The Company is committed to providing an accessible and barrier-free environment. Please advise Human Resources if you require accommodation during any part of the recruitment process.

• High School Degree or equivalent
• Associates Degree preferred
• Must be able to pass a Level 2 Background (FBI)
• Must be 21 years of age
• Excellent MS Office knowledge with a focus on Excel Spreadsheets (finance background helpful)
• Outstanding organizational and time management skills
• Familiarity with office equipment and applications
• Excellent verbal and written communications skills
• Discretion and confidentiality a must