Administrative Assistant I

Danos, LLC; Midland (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Danos, LLC is seeking an Administrative Assistant to provide essential clerical support for daily operations. You will coordinate schedules, manage calendars, prepare documents, handle correspondence, and assist with meetings and special projects.

The ideal candidate is organized, detail-oriented, and professional with strong communication and time-management skills. This entry-level role offers guidance from management and opportunities to develop administrative skills.

Qualifications

• Excellent verbal and written communication with professional interactions.
• Proficiency in Microsoft Office, Word, Excel, PowerPoint, and email/calendar systems.
• Strong organizational and time-management skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Attention to detail and accuracy in records and documents.
• Professionalism, discretion, and confidentiality when handling sensitive information.

Responsibilities

• Provide administrative and clerical support to a department to ensure efficient daily operations.
• Prepare, type, edit, and format documents, correspondence, reports, and other business materials.
• Maintain organized filing systems and ensure accurate recordkeeping and document management.
• Answer telephone calls, respond to inquiries, and direct communications appropriately.
• Schedule appointments, manage calendars, and coordinate meetings and conferences.
• Assist with meeting preparation, including scheduling, materials, and logistics.
• Order office supplies and monitor inventory to ensure availability of essentials.
• Sort, distribute, and manage mail and correspondence.
• Collect, compile, organize, retrieve, and report information to support departmental activities.
• Assist with data entry, information tracking, and basic reporting and analysis as needed.
• Prioritize assignments, multitask, and meet deadlines in a fast-paced work environment.
• Communicate professionally with colleagues, management, clients, and external contacts.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform other administrative duties as assigned under supervision.

Skills

Verbal communication

Written communication

Calendar management

Record keeping

Time management

Multitasking

Attention to detail

Confidentiality

Customer service

Team collaboration

Tools

Microsoft Office

Job description

Overview

The Administrative Assistant provides essential administrative and clerical support to ensure the efficient day-to-day operations of the department. This role is responsible for coordinating schedules, managing calendars, maintaining records, preparing documents, handling correspondence, and assisting with meetings and special projects. The ideal candidate is organized, detail-oriented, and professional, with strong communication, time-management, and multitasking skills. Proficiency in Microsoft Office applications and email systems is required. This is an entry-level position that offers guidance and support from management and is well suited for an individual who is eager to learn, contribute to team success, and develop administrative skills.

Responsibilities

• Provide administrative and clerical support to a department or individual to ensure efficient daily operations.

• Prepare, type, edit, and format documents, correspondence, reports, and other business materials.

• Maintain organized filing systems and ensure accurate recordkeeping and document management.

• Answer telephone calls, respond to inquiries, and direct communications to the appropriate individuals.

• Schedule appointments, manage calendars, and coordinate meetings and conferences.

• Assist with meeting preparation, including scheduling, preparing materials, and coordinating logistics.

• Order office supplies and monitor inventory to ensure adequate availability of essential materials.

• Sort, distribute, and manage incoming and outgoing mail and correspondence.

• Collect, compile, organize, retrieve, and report information to support departmental activities and special projects.

• Assist with data entry, information tracking, and basic reporting and analysis as needed.

• Prioritize assignments, manage multiple tasks, and meet deadlines in a fast-paced work environment.

• Communicate professionally with colleagues, management, clients, and external contacts.

• Maintain confidentiality and handle sensitive information with discretion.

• Perform other administrative duties as assigned, under the direction and guidance of a supervisor or manager.

Qualifications

• Excellent verbal and written communication skills, with the ability to interact professionally with colleagues, management, and external contacts.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, as well as email and electronic calendar systems.
• Strong organizational, administrative coordination, and time-management skills.
• Ability to multitask, prioritize assignments, and adapt to changing business needs.
• Strong attention to detail and commitment to maintaining accurate records and documentation.
• Customer service skills, professionalism, and a positive, service-oriented approach.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Ability to follow instructions, work collaboratively, and complete assigned tasks with appropriate supervision.