AP Specialist

Sherpa | Recruiting, Staffing & Consulting; Charlotte (NC); On-site; USD 28,000 - 40,000; Full time

Job summary

Sherpa | Recruiting, Staffing & Consulting in Charlotte, NC is seeking an Accounts Payable Specialist to manage the vendor invoice lifecycle, match orders, process payments, and maintain accurate records in our accounting system.

The role requires 2+ years in AP, strong attention to detail, and the ability to work with vendors and internal teams while ensuring compliance with company policies and payment terms.

Qualifications

• 2+ years experience in accounts payable or related finance role.
• High school diploma required; associate/bachelor's preferred.
• Experience processing high volume invoices in a fast-paced AP environment.
• In-depth knowledge of invoice processing, POs, three-way matching and reconciliations.
• Experience with ERP/accounting software and vendor management.

Responsibilities

• Process a high volume of vendor invoices, purchase orders, credit memos, and reimbursements.
• Match invoices with POs and receiving docs as part of three-way matching.
• Verify approvals, coding, and supporting docs before payment.
• Enter and maintain vendor data in the ERP system.
• Prepare weekly check runs, ACH payments, wires, and other payments.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end close and AP reconciliations.

Skills

Accounts Payable

Three-way matching

Vendor payments

Education

Associate or Bachelor's degree in accounting/finance

Tools

ERP systems

Accounting software

Job description

Job Overview – AP Specialist – 34457

A mid-sized Charlotte firm is seeking an Accounts Payable Specialist. This professional will be responsible for accurately and efficiently managing the company's accounts payable process, including vendor invoices, purchase orders, credit memos, employee expense reimbursements, and vendor payments. This position ensures invoices are properly reviewed, coded, approved, and paid according to company policies and vendor payment terms.

Compensation

To $25/hr.

Responsibilities

• Process a high volume of vendor invoices, purchase orders, credit memos, and employee expense reimbursements accurately and efficiently.
• Match invoices with purchase orders and receiving documentation as part of the three-way matching process.
• Verify appropriate invoice approvals, account coding, and supporting documentation before payment.
• Enter and maintain accurate vendor information in the accounting or ERP system.
• Ensure vendor records comply with W-9, tax reporting, and other applicable requirements.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other vendor payment transactions.
• Monitor accounts payable balances and ensure invoices are paid accurately and according to established payment terms.
• Reconcile vendor statements and research and resolve invoice, payment, and account discrepancies.
• Respond promptly and professionally to vendor inquiries regarding invoices, payments, account balances, and payment status.
• Maintain positive working relationships with vendors and internal departments.
• Maintain organized and accurate accounts payable records and supporting documentation in electronic and paper formats.
• Assist with month-end close activities, including accounts payable reconciliations, accruals, and reporting as needed.
• Follow company accounting policies, internal controls, and accounts payable procedures.

Requirements

• 2+ years of experience in accounts payable, accounting, or a related finance role.
• High school diploma or equivalent required; an associate or bachelor's degree in accounting, finance, or a related field is preferred.
• Experience processing a high volume of invoices in a fast-paced accounts payable environment.
• Knowledge of invoice processing, purchase orders, three-way matching, vendor payments, and account reconciliation.
• Experience with accounting software, ERP systems, or accounts payable platforms.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills, with the ability to meet recurring payment and month-end deadlines.
• Strong analytical and problem-solving skills, particularly when researching invoice and payment discrepancies.
• Professional written and verbal communication skills for working with vendors and internal teams.
• Ability to handle confidential financial information with discretion.

Additional Information

The Accounts Payable Specialist plays an important role in maintaining accurate financial records, supporting vendor relationships, and ensuring the company meets its financial obligations on time. This position is responsible for keeping the accounts payable process organized and efficient while helping the Accounting team maintain accurate records and complete month-end close activities.

Keywords

Accounts Payable Specialist, Accounts Payable, AP Specialist, Accounts Payable Clerk, Accounts Payable Coordinator, AP Clerk, Invoice Processing, Vendor Invoices, Three-Way Matching, Purchase Orders, Vendor Management, Vendor Reconciliation, Cash Disbursements, ACH Payments, Wire Transfers, Check Runs, Expense Reimbursements, W-9, Month-End Close, Accounting, ERP, Accounting Software.

Additional Job Details

Workplace Policy:

Seniority Level: Associate

Linked In Poster:

Candidates for all Sherpa opportunities must be authorized to work in the United States.

Sherpa is an Equal Opportunity Employer.