AP Specialist

The Planet Group; Nashville (TN); Hybrid; USD 38,572 - 39,950; Full time

Job summary

A staffing and recruiting firm in Nashville seeks an experienced AP Specialist for a contract position. The role demands strong expertise in accounts payable with at least 5 years in similar roles, proficiency in handling invoices, and attention to detail. The candidate will ensure compliance, process payments, and collaborate with vendors and internal teams. The position offers a hybrid working environment, competitive hourly rates, and involvement in financial best practices.

Qualifications

• 5+ years of experience in accounts payable or similar roles.
• Strong knowledge of invoice processing and payment terms.
• High proficiency in MS Excel including VLOOKUPs and pivot tables.

Responsibilities

• Process and review a high volume of invoices accurately.
• Ensure compliance with company policies and approval processes.
• Collaborate with teams to resolve invoice discrepancies.

Skills

Accounts payable processes

Attention to detail

Financial controls

Microsoft Office (Excel)

ERP systems

Tools

Dynamics 365

Job description

AP Specialist

Contract – 3 month
Hybrid – TN - $28-$29 hourly

Must Haves

• 5+ years proven experience as an Accounts Payable Clerk or similar role, demonstrating proficiency in accounts payable processes and procedures.
• Strong knowledge of accounts payable principles, including invoice processing, payment terms, and general ledger coding.
• Excellent attention to detail and accuracy, with the ability to handle a high volume of invoices.
• Knowledge of financial controls, compliance, and regulatory requirements related to accounts payable.
• Proficiency in Microsoft Office tools with high proficiency of MS Excel (pivots, VLOOKUP’s)
• Experience in ERP systems

Preferred

• Life sciences and biotechnology industries experience.
• Experience in public companies.
• Experience in Dynamics 365
• Experience working through P2P system (e.g., Coupa, Tipalti) implementation

Job Description

• Process a high volume of invoices accurately and in a timely manner, ensuring adherence to company policies and procedures.
• Perform thorough reviews of invoices, purchase orders, packing slips for physical goods and reports for accuracy, completeness, and proper coding.
• Ability to understand and differentiate processing of invoices for 3-way matching in a manufacturing environment.
• Resolve invoice discrepancies or issues by collaborating with internal departments and external vendors.
• Be able to escalate AP matters per company protocol on a timely and effective basis.
• Ensure proper approval and documentation of invoices, including obtaining necessary authorizations and validating supporting documentation.
• Prepare and perform weekly payment runs, following established payment terms and schedules.
• Reconcile vendor statements and address any outstanding balances, credits or discrepancies.
• Serve as a point of contact for vendor inquiries, responding promptly and professionally to resolve any payment-related issues.
• Maintain accurate and up-to-date accounts payable records and documentation, both in physical and electronic formats.
• Collaborate with the accounting team to identify process improvement opportunities and implement efficiency-enhancing initiatives.
• Stay informed about industry best practices and emerging trends in accounts payable processes and systems.
• Effectively communicate and have a professional demeanor with all levels of staff as well as vendors and internal customers in a proactive manner.
• Assist in training and mentoring junior accounts payable clerks, providing guidance and support as needed.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Accounting/Auditing and Finance

Industries

• Staffing and Recruiting