AP Specialist

Ursus, Inc.; Chapin (SC); On-site; USD 60,000 - 70,000; Full time

Job summary

Join a dynamic team as an Accounts Payable Specialist where your expertise in managing invoices and vendor relations will shine. This role involves processing high volumes of invoices, ensuring accuracy in financial reporting, and maintaining strong vendor relationships. An established industry player in the construction sector offers a supportive environment where your contributions will directly impact operational efficiency. If you thrive in fast-paced settings and have a keen eye for detail, this opportunity is perfect for you. Embrace the chance to grow your career and make a significant difference in the company's financial operations.

Qualifications

• 5+ years of experience in Accounts Payable in a high-volume environment.
• Strong attention to detail and organizational skills are essential.

Responsibilities

• Process vendor invoices and payments accurately and timely.
• Maintain vendor relationships and resolve discrepancies effectively.

Skills

Advanced Excel

ERP systems experience

Tech savvy

Highly Organized

Attention to Detail

Time Management

Communication Skills

Tools

Microsoft Suite

Google Suite

Job description

JOB TITLE: Accounts Payable Specialist

TOP 3 SKILLS:

1. Advanced Excel - pivot tables, VLOOKUP, reporting, and reconciliations
2. ERP systems experience
3. Tech savvy - ability to use multiple software including Microsoft Suite AND Google Suite

LOCATION: Chapin, SC

DURATION: Direct Hire or Contract to Hire

RATE RANGE: $28.85/hr - $31.25/hr

Our client is looking for an AP Specialist. The ideal candidate will have the following:

Responsibilities

1. Invoice Processing
   • Receive and review vendor invoices for accuracy, completeness, and compliance with company policies.
   • Verify invoices against purchase orders and receive reports to ensure correctness.
   • Code invoices to the appropriate general ledger accounts for accurate financial reporting.
   • Enter invoices into the accounting system in a timely manner.
2. Vendor Relations
   • Respond promptly and professionally to vendor inquiries, addressing any issues or discrepancies with invoices.
   • Maintain accurate and up-to-date vendor records, ensuring data integrity.
   • Establish and maintain positive, professional relationships with vendors to support smooth business operations.
3. Payment Processing
   • Prepare and process payments to vendors, ensuring accuracy and adherence to payment terms.
   • Manage both check and electronic payment methods, ensuring timely and accurate processing.
   • Monitor and ensure that invoices are paid on time to maintain strong vendor relationships and avoid penalties.
4. Reconciliations
   • Reconcile vendor statements to accounting records, ensuring completeness and accuracy.
   • Identify and resolve discrepancies between vendor statements and company records, including working with vendors to clarify discrepancies when necessary.
5. Internal Controls
   • Adhere to internal control procedures to safeguard company assets and maintain compliance with accounting standards and policies.
   • Continuously monitor and recommend improvements to internal control processes to enhance operational efficiency and accuracy.
6. Additional Responsibilities
   • 1099 Processing: Prepare and file 1099 forms for non-employee vendors, ensuring compliance with IRS requirements.
   • Sales Tax: Calculate, collect, and remit sales tax in accordance with state and local regulations.
   • Cash Disbursements: Process other disbursements, such as rent, utilities, and other recurring payments.
   • Financial Reporting: Assist with month-end and year-end financial reporting, including the preparation of balance sheets and income statements.
   • Audit Support: Provide support during internal and external audits, ensuring documentation and records are accurate and available as required.

Required Skills & Qualifications

1. Highly Organized: Ability to manage multiple tasks and priorities efficiently in a fast-paced environment.
2. Attention to Detail: Demonstrated accuracy in processing high volumes of invoices and payments.
3. Ability to Handle High Volume: Experience managing high volumes of accounts payable transactions without sacrificing accuracy.
4. Time Management: Strong time management skills with the ability to meet deadlines and prioritize tasks effectively.
5. Technology Proficiency: Working knowledge of common software platforms, including Microsoft Teams, Google Suite, Excel, and Outlook.
6. Communication Skills: Strong verbal and written communication skills to effectively engage with vendors, internal teams, and auditors.

Experience

1. A minimum of 5 years of experience in Accounts Payable within a high-volume company or a similar fast-paced accounting environment.

IND123

Seniority level

Associate

Employment type

Other

Job function

Accounting/Auditing and Finance

Industries

Construction