AP Specialist

Spectrum Staffing, Inc.; Old Tappan (NJ); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Hands-on invoicing

ERP & Excel focus

Audit support exposure

Finance team collaboration

Job summary

Spectrum Staffing, Inc. is seeking an Accounts Payable professional to support a fast-paced finance function in New Jersey. The temporary role focuses on day-to-day AP activity, detail-oriented work, and collaboration across the finance team.

Responsibilities include invoice processing, three-way matching, coding to GL accounts, and supporting month-end close. Ideal candidate has 3+ years in AP, ERP experience, and strong Excel skills.

Qualifications

• 3+ years of hands-on accounts payable experience.
• Working knowledge of AP processes and fundamental accounting principles.
• Experience using an ERP/accounting system; familiarity with major enterprise platforms is preferred.
• Strong Microsoft Excel skills and comfort working with financial data.
• Excellent attention to detail, organization, communication, and problem-solving skills.

Responsibilities

• Review and process vendor invoices following established approval procedures and internal controls.
• Perform three-way matching of purchase orders, receiving documentation, and invoices.
• Code expenses accurately to appropriate general ledger accounts and cost centers.
• Coordinate recurring payment processing through ACH, wire transfers, and checks.
• Reconcile vendor statements, research variances, and resolve payment or invoice discrepancies.
• Maintain vendor records and supporting documentation, including tax-related forms.
• Handle vendor questions professionally and work with internal teams to resolve issues.
• Assist with month-end activities such as account reconciliations and accrual support.
• Gather documentation for internal and external audit requests and support adherence to accounting procedures.

Skills

Accounts payable

Excel

Attention to detail

Organization

Communication

Problem-solving

Teamwork

Education

Associate or Bachelor's degree in Accounting, Finance, or related discipline

Tools

ERP systems

Job description

Support a fast-paced finance function by managing day-to-day accounts payable activity, maintaining accurate records, and helping ensure vendor payments are processed correctly and on schedule. This temporary opportunity is well suited for an organized AP professional who enjoys detailed work, problem-solving, and collaborating across a team.

RESPONSIBILITIES

• Review and process vendor invoices while following established approval procedures and internal controls.
• Perform three-way matching of purchase orders, receiving documentation, and invoices.
• Code expenses accurately to appropriate general ledger accounts and cost centers.
• Coordinate recurring payment processing through ACH, wire transfers, and checks.
• Reconcile vendor statements, research variances, and resolve payment or invoice discrepancies.
• Maintain vendor records and supporting documentation, including tax-related forms.
• Handle vendor questions professionally and work with internal teams to resolve issues.
• Assist with month-end activities such as account reconciliations and accrual support.
• Gather documentation for internal and external audit requests and support adherence to accounting procedures.

QUALIFICATIONS

• 3+ years of hands-on accounts payable experience.
• Working knowledge of AP processes and fundamental accounting principles.
• Experience using an ERP/accounting system; familiarity with major enterprise platforms is preferred.
• Strong Microsoft Excel skills and comfort working with financial data.
• Associate or bachelor’s degree in Accounting, Finance, or a related discipline preferred.
• Excellent attention to detail, organization, communication, and problem-solving skills.
• Ability to balance multiple priorities, meet deadlines, and work effectively both independently and with a team.
• Prior experience in a manufacturing or corporate environment and knowledge of 1099 reportingarehelpful.

BENEFITS

• Temporary assignment offering an opportunity to contribute immediately within an established finance team.
• Hands-on exposure to invoice processing, vendor management, payment operations, reconciliations, and month-end accounting support.
• Opportunity to strengthen ERP, Excel, audit-support, and accounts payable experience in a professional business environment.
• Collaborative role with visibility across finance operations and vendor relationships.