AP Clerk (Non-Profit)

Beacon Hill Staffing Group; Los Angeles (CA); On-site; USD 44,000 - 56,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an Accounts Payable Clerk to support a nonprofit in Los Angeles. You will process invoices, manage vendor records, reconcile accounts, and assist with month-end close and 1099 preparation.

The ideal candidate has 0-2+ years of AP experience, strong Excel skills, and meticulous attention to detail to ensure accurate coding and timely payments.

Qualifications

• 0-2+ years of Accounts Payable or accounting support experience.
• Strong understanding of invoice processing, reconciliations, and vendor maintenance.
• Proficient in Microsoft Excel with above-average spreadsheet skills.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines in a fast-paced environment.

Responsibilities

• Process vendor invoices, check requests, and employee reimbursements.
• Verify approvals, supporting documentation, and coding accuracy.
• Match invoices to purchase orders and receiving documents.
• Resolve invoice discrepancies with vendors and internal departments.
• Maintain vendor files, including W-9 collection and verification.
• Prepare check runs and electronic payments.
• Reconcile vendor statements and research outstanding items.
• Assist with AP aging reports, month-end accruals, and 1099 preparation.
• Perform monthly credit card reconciliations and maintain supporting documentation.
• Assist with journal entries, cash receipts, billing support, and other general accounting tasks.
• Support month-end close, audit preparation, payroll administration, and records management.
• Respond to vendor and employee payment inquiries.

Skills

Accounts Payable

Vendor records

Excel

Detail oriented

Education

Associate degree in Accounting

Tools

Microsoft Excel

ERP systems

Job description

Position Overview

Our client, a mission-driven non-profit organization, is seeking a detail‑oriented Accounts Payable Clerk to support day‑to‑day accounting operations. This role will be responsible for processing invoices, maintaining vendor records, reconciling accounts, and assisting with various accounting and administrative functions.

Key Responsibilities

• Process vendor invoices, check requests, and employee reimbursements
• Verify approvals, supporting documentation, and coding accuracy
• Match invoices to purchase orders and receiving documents
• Resolve invoice discrepancies with vendors and internal departments
• Maintain vendor files, including W-9 collection and verification
• Prepare check runs and electronic payments
• Reconcile vendor statements and research outstanding items
• Assist with AP aging reports, month‑end accruals, and 1099 preparation
• Perform monthly credit card reconciliations and maintain supporting documentation
• Assist with journal entries, cash receipts, billing support, and other general accounting tasks
• Support month‑end close, audit preparation, payroll administration, and records management
• Respond to vendor and employee payment inquiries

Qualifications

• 0-2+ years of Accounts Payable or accounting support experience
• Strong understanding of invoice processing, reconciliations, and vendor maintenance
• Proficient in Microsoft Excel with above‑average spreadsheet skills
• Strong attention to detail and organizational skills
• Ability to work independently and meet deadlines in a fast‑paced environment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill.