Accounts Payable

Beacon Hill; West Chester (Chester County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Job summary

A leading staffing solutions firm located in Chester County, PA, is seeking an Accounts Payable Specialist to manage vendor invoices and payments efficiently. The role involves ensuring compliance, verifying invoice accuracy, and maintaining strong vendor relationships. Ideal candidates have a relevant degree and 2+ years of experience in accounts payable. Proficiency in ERP systems and Excel is essential. The firm offers a competitive benefits package and values innovation in staffing solutions.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Strong knowledge of AP processes, including invoice matching and payment cycles.
• High attention to detail and strong organizational skills.

Responsibilities

• Process high-volume vendor invoices including matching.
• Verify invoice accuracy and compliance with company policies.
• Prepare and process payment runs (ACH, wire, check).

Skills

Accounts payable processes

Invoice matching

Microsoft Excel

Communication skills

Problem-solving skills

Education

Associate's or Bachelor's degree in Accounting or Finance

Tools

ERP systems (SAP, Oracle, NetSuite, Workday, QuickBooks)

Job description

Position Summary

The Accounts Payable Specialist is responsible for processing, verifying, and reconciling vendor invoices and payments in a timely and accurate manner. This role ensures compliance with company policies, maintains strong vendor relationships, and supports accurate financial reporting.

Responsibilities

• Process high-volume vendor invoices, including two- and three-way matching (PO, invoice, receipt)
• Verify invoice accuracy, coding, approvals, and compliance with company policies
• Enter invoices into the accounting system and resolve discrepancies promptly
• Prepare and process weekly or monthly payment runs (ACH, wire, check)
• Reconcile vendor statements and research outstanding balances
• Maintain accurate AP aging and support month-end close activities
• Respond to vendor inquiries and resolve payment issues professionally
• Assist with audits by providing AP documentation and support
• Maintain vendor master data, including W-9s and tax documentation

Qualifications & Skills

• Associate's or Bachelor's degree in Accounting, Finance, or related field (preferred)
• 2+ years of accounts payable or related accounting experience
• Strong knowledge of AP processes, including invoice matching and payment cycles
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Workday, QuickBooks)
• Proficiency in Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables a plus)
• High attention to detail and strong organizational skills
• Ability to meet deadlines in a fast-paced environment
• Strong communication and problem-solving skills

Preferred Experience

• High-volume invoice processing
• Multi-entity or multi-currency environments
• Manufacturing or Construction AP (PO-based)
• Exposure to month-end close and accruals

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future™