Senior AP Specialist

Beacon Hill Staffing Group, LLC; Rockville (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Senior Specialist, Accounts Payable for a leading financial services organization in the greater Washington, DC area. You will own day-to-day AP activities, including invoice processing, expense review in Concur, vendor maintenance, and payment processing.

The ideal candidate has 3+ years of AP experience, strong attention to detail, hands-on Concur expertise, and solid Excel skills.

Qualifications

• 3+ years of corporate accounting experience with significant Accounts Payable responsibilities.
• Strong hands-on experience with Concur, including expense report processing and reporting.
• Intermediate to advanced Excel skills, including Pivot Tables.
• Experience with vendor management, invoice processing, payment processing, reconciliations, and expense reporting.

Responsibilities

• Process and manage invoices from receipt through payment, including coding review, approval validation, and purchase order matching.
• Review and process employee expense reports in Concur, ensuring compliance with company travel and expense policies.
• Monitor invoice queues and approval workflows to support timely vendor payments.
• Maintain vendor records, including vendor setup, W-9 collection, ACH information, and ongoing updates.
• Support scheduled payment runs, employee reimbursements, ACH transactions, and vendor payments.
• Serve as a primary point of contact for vendor and internal department inquiries, providing professional and timely customer service.
• Reconcile corporate American Express and other corporate card accounts.
• Analyze recurring payments, accruals, and payment activity to ensure accuracy and compliance with contractual obligations.
• Assist with Sales & Use Tax filings and annual 1099 reporting.
• Draft, maintain, and improve Accounts Payable policies, procedures, and process documentation.
• Identify opportunities to streamline workflows and improve operational efficiency.

Skills

Attention to detail

Communication skills

Independent work

Problem solving

Tools

Concur

Sage Intacct

Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Overview

Our client, a leading financial services organization, is seeking a Senior Specialist, Accounts Payable to join its accounting team. This position will play a key role in managing the day-to-day accounts payable function, including invoice processing, expense report review, vendor maintenance, payment processing, and corporate card reconciliations. The ideal candidate will bring strong Accounts Payable experience, exceptional attention to detail, and hands-on expertise with Concur.

Key Responsibilities

• Process and manage invoices from receipt through payment, including coding review, approval validation, and purchase order matching.
• Review and process employee expense reports in Concur, ensuring compliance with company travel and expense policies.
• Monitor invoice queues and approval workflows to support timely vendor payments.
• Maintain vendor records, including vendor setup, W-9 collection, ACH information, and ongoing updates.
• Support scheduled payment runs, employee reimbursements, ACH transactions, and vendor payments.
• Serve as a primary point of contact for vendor and internal department inquiries, providing professional and timely customer service.
• Reconcile corporate American Express and other corporate card accounts.
• Analyze recurring payments, accruals, and payment activity to ensure accuracy and compliance with contractual obligations.
• Assist with Sales & Use Tax filings and annual 1099 reporting.
• Draft, maintain, and improve Accounts Payable policies, procedures, and process documentation.
• Identify opportunities to streamline workflows and improve operational efficiency.

Qualifications

• 3+ years of corporate accounting experience with significant Accounts Payable responsibilities.
• Strong hands-on experience with Concur, including expense report processing and reporting.
• Intermediate to advanced Excel skills, including Pivot Tables.
• Experience with vendor management, invoice processing, payment processing, reconciliations, and expense reporting.
• Knowledge of Sage Intacct is preferred.
• Strong attention to detail and organizational skills.
• Customer-service mindset with excellent verbal and written communication skills.
• Ability to work independently while managing multiple priorities and deadlines.
• Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
• California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future.