Accounts Payable Specialist

Beacon Hill; Cranberry Township (Butler County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill is seeking an Accounts Payable Specialist in Cranberry Township (USA) to manage high-volume vendor invoices, payments, and reconciliations. The role emphasizes strict adherence to policies, accuracy, and strong vendor relationships in a fast-paced environment.

The ideal candidate has 2+ years AP experience, familiarity with ERP systems (e.g., SAP, Oracle, NetSuite, Workday), and solid Excel skills. The position offers standard corporate benefits and a structured close process.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of Accounts Payable experience.
• Experience working with ERP systems such as SAP, Oracle, NetSuite, Workday, or similar.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Knowledge of general accounting principles and AP best practices.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.

Responsibilities

• Process high-volume vendor invoices, ensuring proper coding, approvals, and supporting documentation.
• Perform two-way and three-way invoice matching against purchase orders and receiving documentation.
• Review invoices for accuracy and resolve discrepancies with vendors and internal departments.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods.
• Maintain vendor records, including W-9s, payment terms, and banking information.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end close activities, including accruals and AP account reconciliations.
• Support annual 1099 preparation and reporting requirements.
• Respond to vendor inquiries regarding payment status and account discrepancies.
• Monitor AP aging reports and ensure timely payment of obligations.
• Maintain organized electronic and physical records of invoices and payment documentation.
• Identify opportunities for process improvements and increased efficiency.
• Assist with audits and provide supporting documentation as needed.
• Perform additional accounting and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Analytical skills

Problem-solving

Verbal and written communication

Education

Bachelor's degree in Accounting

Associate's degree in Accounting

Tools

SAP

Oracle

NetSuite

Workday

Job description

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and account reconciliations. This role ensures compliance with company policies and accounting procedures while maintaining strong relationships with vendors and internal stakeholders. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and account reconciliations. This role ensures compliance with company policies and accounting procedures while maintaining strong relationships with vendors and internal stakeholders. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

• Process high-volume vendor invoices, ensuring proper coding, approvals, and supporting documentation.
• Perform two-way and three-way invoice matching against purchase orders and receiving documentation.
• Review invoices for accuracy and resolve discrepancies with vendors and internal departments.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods.
• Maintain vendor records, including W-9s, payment terms, and banking information.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end close activities, including accruals and AP account reconciliations.
• Support annual 1099 preparation and reporting requirements.
• Respond to vendor inquiries regarding payment status and account discrepancies.
• Monitor AP aging reports and ensure timely payment of obligations.
• Maintain organized electronic and physical records of invoices and payment documentation.
• Identify opportunities for process improvements and increased efficiency.
• Assist with audits and provide supporting documentation as needed.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of Accounts Payable experience.
• Experience working with ERP systems such as SAP, Oracle, NetSuite, Workday, or similar.
• Strong proficiency in Microsoft Excel and Microsoft Office Suite.
• Knowledge of general accounting principles and AP best practices.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future™