Accounts Payable Specialist

Beacon Hill; Washington (District of Columbia); On-site; USD 52,000 - 68,000; Full time

Job summary

Beacon Hill is seeking an Accounts Payable Specialist to support its growing finance team. This role focuses on processing high-volume invoices, maintaining vendor relationships, and ensuring timely and accurate payments in a collaborative nonprofit environment.

The ideal candidate will demonstrate strong attention to detail, accuracy, and customer service, with experience handling check runs, ACH, and wire transfers, and supporting month-end close.

Qualifications

• Experience processing high-volume invoices.
• Maintain vendor relationships.
• Ensure timely and accurate payments.
• Assist with month-end close and accruals.
• Familiarity with W-9 and 1099 reporting.
• Support audits and internal controls.

Responsibilities

• Process high-volume vendor invoices and employee reimbursements.
• Review invoices for proper approvals, coding, and supporting documentation.
• Enter accounts payable transactions into the accounting system accurately and timely.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Assist with month-end close activities, including account reconciliations and accrual support.
• Maintain W-9 documentation and assist with annual 1099 reporting.
• Ensure compliance with organizational policies and internal controls.
• Support finance team projects and audit requests as needed.

Job description

Our client, a mission-driven nonprofit organization, is seeking an Accounts Payable Specialist to support its growing finance team. This role is ideal for an accounting professional who enjoys working in a collaborative environment and has experience processing high-volume invoices, maintaining vendor relationships, and ensuring timely and accurate payments. The organization is focused on making a meaningful impact in the community and is looking for someone who takes pride in accuracy, organization, and customer service.

Key Responsibilities

• Process high-volume vendor invoices and employee reimbursements.
• Review invoices for proper approvals, coding, and supporting documentation.
• Enter accounts payable transactions into the accounting system accurately and timely.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Assist with month-end close activities, including account reconciliations and accrual support.
• Maintain W-9 documentation and assist with annual 1099 reporting.
• Ensure compliance with organizational policies and internal controls.
• Support finance team projects and audit requests as needed.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future