AP/AR Specialist — Drive Accurate Invoicing & Cash Flow

Smart Care Equipment Solutions; Grand Rapids (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Smart Care Equipment Solutions is seeking an AP/AR Specialist to manage day-to-day accounts payable and receivable processes within a full-time capacity. Responsibilities include processing invoices, matching PO docs, vendor payments via checks/ACH, and maintaining accurate records.

The role emphasizes accuracy, confidentiality, and timely financial reporting, with collaboration across Accounting, Finance, Purchasing, Sales, and Operations teams. Proficiency in ERP systems and Excel is preferred.

Qualifications

• Associate degree in Accounting, Finance, or related field preferred.
• 2+ years AP/AR or general accounting experience.
• Strong attention to detail and accuracy.
• Proficiency with Excel and accounting/ERP software.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information.
• Excellent written and verbal communication skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Process vendor invoices, expense reports, and payment requests accurately and timely.
• Match invoices to purchase orders and supporting documentation.
• Prepare and process vendor payments, including checks, ACH, and electronic payments.
• Maintain accurate vendor records and respond to vendor inquiries.
• Record customer payments and apply receipts to accounts.
• Generate customer invoices and statements as needed.
• Monitor outstanding receivables and assist with collections activities.
• Reconcile customer and vendor accounts and research discrepancies.
• Assist with monthly account reconciliations and month-end close.
• Maintain organized financial records and supporting documentation.
• Assist with audits and provide documentation as requested.
• Prepare routine AP/AR reports and assist with other accounting functions.

Skills

AP/AR experience

Attention to detail

Excel

Time management

Communication

Confidentiality

Independent worker

Organizational skills

Education

Associate degree in Accounting, Finance, or related field

Tools

QuickBooks

NetSuite

SAP

Oracle

Job description

Smart Care Equipment Solutions is seeking an AP/AR Specialist to manage day-to-day accounts payable and receivable processes within a full-time capacity. Responsibilities include processing invoices, matching PO docs, vendor payments via checks/ACH, and maintaining accurate records.

The role emphasizes accuracy, confidentiality, and timely financial reporting, with collaboration across Accounting, Finance, Purchasing, Sales, and Operations teams. Proficiency in ERP systems and Excel is preferred.