AP/AR Specialist

Prestige Staffing; St. Louis (MO); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

On-site collaboration

Growth-focused environment

Job summary

Prestige Staffing is seeking an AP/AR Specialist to join their Finance & Accounting team in St. Louis. This role is pivotal in ensuring the accurate and timely processing of payables and receivables. Responsibilities include processing invoices, reconciling vendor statements, and collaborating with internal teams.

The ideal candidate will have a Bachelor's degree in accounting or finance and previous experience in accounts payable. The position offers opportunities for professional growth and a collaborative environment.

Qualifications

• Prior experience in accounts payable or a similar financial role.
• Knowledge of accounting principles and practices.
• Strong commitment to accuracy.
• Ability to work independently and in a team.

Responsibilities

• Process and review invoices from vendors.
• Reconcile vendor statements and investigate discrepancies.
• Support AR-related workflows and transactions.
• Assist with month-end and year-end closings.

Skills

Attention to detail

Time management

Communication skills

Interpersonal skills

Proficiency in accounting software

Microsoft Excel

Education

Bachelor’s degree in accounting, finance, or related field

Tools

NetSuite

Job description

Join our Finance & Accounting team as an AP/AR Specialist and help ensure accurate, timely processing of payables and receivables. This role supports day-to-day accounting operations by processing invoices and payments, reconciling vendor statements, resolving discrepancies, and partnering with internal teams to keep transactions properly coded and audit-ready.

Key Responsibilities

Accounts Payable (AP)

• Process and review invoices from vendors and suppliers.
• Verify invoice accuracy by matching to supporting documentation, such as purchase orders and receipts.
• Resolve discrepancies between invoices, POs, receipts, and vendor statements.
• Code invoices to the correct expense accounts, cost centers, practice, entity, and general ledger accounts.
• Handle non-PO invoice approval by the appropriate approver.
• Prepare and process vendor payments (checks, electronic transfers, ACH) while ensuring payments are made within agreed terms to avoid late fees and maximize discount opportunities.
• Maintain accurate records of payments made.

Vendor & Expense Reconciliation

• Reconcile vendor statements to ensure invoices and payments are properly accounted for.
• Investigate and resolve discrepancies in a timely and accurate manner.
• Ensure credit is received for outstanding memos.
• Match receipts and process credit card bills.
• Review and process employee expense reports, ensuring compliance with company policy (e.g., manager approval and timely submission).

Accounts Receivable (AR)

• Support AR-related workflows to ensure transactions are tracked and processed correctly (as assigned by the Finance team).

General Accounting Collaboration & Close Support

• Work with the General Accounting team to ensure items are properly coded and accounted for.
• Assist with month-end and year-end closing activities as needed.

Documentation, Reporting & Compliance

• Maintain organized, up-to-date AP/AR records and documentation with appropriate audit trails.
• Ensure compliance with company policies and relevant accounting regulations.
• Generate regular reports for management summarizing AP status and outstanding liabilities.
• Maintain confidentiality and protect organizational information.

Required Qualifications

• Bachelor’s degree in accounting, finance, or related field (or equivalent work experience).
• Prior experience in accounts payable (or a similar financial role).
• Knowledge of accounting principles, practices, and regulations.
• Proficiency with accounting software and Microsoft Excel.
• Experience with NetSuite.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaborate with a team.

Why You’ll Like This Role

• On-site collaboration with a Finance & Accounting team
• Clear impact: play a key role in keeping AP/AR transactions accurate, timely, and audit-ready
• Growth-focused environment: build strong fundamentals across AP, AR support, reconciliations, and month-end close