AP/AR Specialist: Precision Invoicing & Billing Support

ESCFederal; Northbrook (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

ESCFederal is seeking an Accounts Payable / Accounts Receivable Specialist to manage vendor and customer invoicing, maintain accurate records, and support billing procedures. The role collaborates with multiple departments to ensure AP/AR processes are precise and timely.

Responsibilities include entering PO invoices into the tracker, obtaining approvals for non-PO payments, reconciling vendor statements, and processing customer billbacks for non-cost-plus customers.

Qualifications

• Process and verify vendor invoices for accuracy.
• Enter PO-related invoices into the PO Tracker workbook.
• Assist reconciling vendor statements and gathering billable receipts.
• Process customer invoices for billbacks for non-cost-plus customers.

Responsibilities

• Enter PO-related invoices into the PO Tracker workbook.
• Obtain approval to pay non-PO invoices.
• Process and verify incoming vendor invoices for accuracy and completeness.
• Assist with reconciling vendor statements, including requesting copies of invoices not received.
• Gather documentation for items marked as billable on employee expense reports, including detailed receipts.
• Review GL accounts as needed to ensure all billable items are captured.
• Process customer invoices for billback of supplies, equipment repairs, small equipment, and equipment sales for non-cost-plus customers.

Skills

Invoice processing

Vendor management

GL reconciliation

Billing support

Record-keeping

Excel

Tools

Excel

Job description

ESCFederal is seeking an Accounts Payable / Accounts Receivable Specialist to manage vendor and customer invoicing, maintain accurate records, and support billing procedures. The role collaborates with multiple departments to ensure AP/AR processes are precise and timely.

Responsibilities include entering PO invoices into the tracker, obtaining approvals for non-PO payments, reconciling vendor statements, and processing customer billbacks for non-cost-plus customers.