AP/AR Specialist

Matrix Finance and Accounting; Edmonds (WA); On-site; USD 55,000 - 85,000; Full time

Job summary

Matrix Finance and Accounting is seeking a detail-oriented Accounts Payable/Accounts Receivable Specialist to manage full-cycle AP and AR for manufacturing operations. You will ensure accurate records, vendor/customer relationships, and healthy cash flow across the organization.

Responsibilities include processing invoices, payments, invoicing customers, collections, and month-end close alongside cross-functional teams in a dynamic environment. Strong Excel and ERP skills are essential.

Qualifications

• 2+ years of AP/AR experience in manufacturing, distribution, or production.
• Associate's or Bachelor's degree in Accounting/Finance or related field preferred.
• Proficiency with ERP software and strong Excel skills (VLOOKUP, pivot tables).
• Experience with inventory transactions, cost accounting basics, or standard costing a plus.
• Understanding of double-entry bookkeeping, GL coding, and month-end close.
• Attention to detail and strong organizational skills; ability to handle high volumes.
• Strong cross-functional communication with vendors, customers, and internal teams.

Responsibilities

• Process high-volume AP: 3-way match, verify vendor statements, and manage payments.
• Generate customer invoices, apply cash receipts, and manage collections.
• Reconcile AP/AR sub-ledgers to GL monthly and assist with month-end close.
• Maintain vendor/customer files and ensure W-9 and 1099 readiness.
• Support audits with documentation and reporting; optimize processes for controls.

Skills

AP/AR experience

ERP/accounting software

Excel (VLOOKUP, Pivot tables)

Attention to detail

Communication skills

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

QuickBooks

NetSuite

SAP

Sage

Job description

We are seeking a detail-oriented Accounts Payable/Accounts Receivable Specialist to manage the full cycle of AP and AR functions for our manufacturing operations. This role is critical to maintaining accurate financial records, strong vendor and customer relationships, and healthy cash flow across the organization.

Key Responsibilities

Accounts Payable

• Process high-volume vendor invoices, matching purchase orders, receiving documents, and invoices (3-way match)
• Verify and reconcile vendor statements; research and resolve discrepancies
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Maintain vendor files and ensure W-9 compliance and 1099 reporting readiness
• Monitor payment terms to optimize cash flow and capture early payment discounts

Accounts Receivable

• Generate and issue customer invoices in accordance with contract/PO terms
• Apply cash receipts, process customer payments, and manage collections on past-due accounts
• Reconcile customer accounts and resolve billing disputes
• Monitor AR aging reports and follow up on outstanding balances
• Coordinate with sales/customer service on credit holds and account issues

General

• Reconcile AP/AR sub-ledgers to the general ledger monthly
• Assist with month-end close, including accruals and account reconciliations
• Support internal and external audits with documentation and reporting
• Maintain accurate records in the ERP/accounting system (e.g., QuickBooks, NetSuite, SAP, Sage, or similar)
• Identify and recommend process improvements to increase efficiency and internal controls
• Collaborate with purchasing, production, and warehouse teams to resolve invoice/receiving discrepancies

Qualifications

• 2+ years of AP/AR experience, ideally within a manufacturing, distribution, or production environment
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred (equivalent experience considered)
• Proficiency with ERP/accounting software and strong Excel skills (VLOOKUP, pivot tables)
• Experience with inventory-related transactions, cost accounting basics, or standard costing a plus
• Strong understanding of double-entry bookkeeping, GL coding, and month-end close processes
• Excellent attention to detail and organizational skills; ability to manage high transaction volumes
• Strong communication skills for working cross-functionally with vendors, customers, and internal departments

Preferred Skills

• Experience with -specific systems (MS Dynamics GP or Sage)
• Familiarity with sales/use tax as it relates to vendor and customer transactions
• Prior experience supporting audits or working within a company with multiple cost centers/locations