AP / AR Administrator

Guided Search Partners; Maryland; On-site; USD 45,000 - 55,000; Full time

Job summary

A trusted executive search firm is seeking an AP/AR Admin to strengthen the financial and administrative backbone of a long-established consumer goods manufacturer. This role emphasizes independence and the ability to handle various tasks in a collaborative environment. Candidates should have prior AP or AR experience, a strong comfort with numbers, and flexibility to learn new responsibilities, ensuring the office runs smoothly while supporting operations and growth.

Qualifications

• Prior AP or AR experience is required.
• Strong comfort with numbers, organization, and critical thinking.
• Willingness to be cross-trained across office administration.

Responsibilities

• Support Accounts Payable and/or Accounts Receivable processes.
• Maintain organized documentation and administrative records.
• Assist with general office administration tasks as needed.

Skills

Dependability

Organization

Attention to detail

Critical thinking

Tools

Excel

Job description

Guided Search Partners (GSP) Guided Search Partners is an Executive Search firm built on Trust, Transparency, Specialization, and Long-term Relationships. We connect high-performing professionals with organizations that value people, performance, and growth—helping leaders find roles where they can make an impact and build meaningful careers.

About the Opportunity

We’re partnering with a long-established, family-owned consumer goods manufacturer with a reputation for taking care of its people and building long-term careers. This AP/AR Admin role is being created as part of growth and succession planning—the current team is evolving, and this position will help strengthen the day-to-day financial and administrative backbone of the office.

This is a great opportunity for someone who enjoys working in a smaller-company environment where you’re trusted, your work is visible, and you’re encouraged to learn beyond a narrow job scope. You’ll support core AP/AR work while also being cross-trained across office administration—ideal for someone who likes variety and wants to keep growing.

What You’ll Do

• Support Accounts Payable and/or Accounts Receivable processes, helping keep the flow of invoices, payments, and records accurate and on time.
• Maintain organized documentation and administrative records tied to financial activity.
• Use strong attention to detail and sound judgment to spot issues, ask questions, and keep numbers clean.
• Assist with general office administration tasks as needed, with cross-training across multiple office responsibilities.
• Communicate clearly with internal partners to ensure information is complete and deadlines are met.
• Step in where needed—this is a “wear many hats” role in a collaborative office environment.

Who You Are

You’re dependable, organized, and good with numbers. You catch details others miss, you think things through, and you take pride in being the person others can count on. You’re also flexible—you don’t need a job that stays inside strict lines, and you actually enjoy learning new tasks and supporting the team wherever the need is.

Preferred Experience & Attributes

• Prior AP or AR experience (required).
• Strong comfort with numbers, organization, and critical thinking.
• Willingness and ability to wear multiple hats and be cross trained across office administration (required).
• Excel expertise (nice to have).
• Experience in a small-company environment (nice to have).

Why This Role Matters

This hire supports a growing business and helps create continuity as responsibilities shift and internal promotions happen. You’ll play a key role in keeping the office running smoothly—while setting yourself up to learn, grow, and take on more over time in an environment that rewards strong performance.