AP-AR Specialist

BlackCube Labs; West Palm Beach (FL); On-site; USD 28,000 - 41,000; Part time

Job summary

BlackCube Labs in West Palm Beach, FL, is seeking a detail-oriented Part-time AP/AR Specialist to join our finance team. This role focuses on accounts payable and accounts receivable, with additional responsibilities supporting compliance, audit preparation, and grantmaking activities.

This position is in-office and requires strong Excel skills, 2+ years of bookkeeping experience, and the ability to communicate with vendors by phone and email.

Qualifications

• 2+ years AP/AR or general bookkeeping experience.
• Experience with accounting software.
• Strong attention to detail and organizational skills.
• Comfortable communicating with vendors by phone and email.
• Proficiency in Microsoft Excel (formulas and basic reconciliations).

Responsibilities

• Process AP vouchers and grants payments.
• Review and process credit card submissions.
• Assist in bank reconciliations and ledger accuracy checks.
• Process donations and revenue, prepare customer invoices, apply payments.
• Prepare and send tax receipts once approved/posted.
• Review AR aging balances and follow up monthly.
• Assist with annual audit preparation and balance sheet reconciliations.

Skills

AP/AR experience

General bookkeeping

Vendor communication

Excel

Education

Associate’s degree in accounting/finance

Tools

CSuite accounting software

Job description

THIS IS AN IN-OFFICE POSITION. Remote candidates need not apply.

About the Role

We are seeking a detail-oriented AP/AR Specialist to join our finance team on a part-time basis. This role is primarily focused on Accounts Payable and Accounts Receivable, with additional responsibilities supporting compliance, audit preparation, and grantmaking activities.

Primary Purpose

Manage day-to-day financial records and transaction processing.

Key Responsibilities

Accounts Payable

• Prepare vouchers for payments
• Process payment of grants and vouchers
• Review credit card submissions
• Assist in bank reconciliations
• Review the general ledger for accuracy
• Enter new bank information into CSuite and confirm updates directly with vendors/grantees by phone

Accounts Receivable

• Process donations and other revenue received
• Prepare customer invoices
• Apply payments received
• Prepare and send tax receipts once approved/posted
• Review open AR aging balances and follow up monthly

Compliance & Audit

• Assist with annual audit preparation and balance sheet reconciliations

Qualifications

• 2+ years AP/AR or general bookkeeping preferred
• Experience with accounting software
• Strong attention to detail and organizational skills
• Comfortable communicating with vendors by phone and email
• Proficiency in Microsoft Excel (formulas and basic reconciliations)

Nice to have

• Associate’s in accounting or finance
• CSuite accounting software experience a plus