AP-AR Specialist

Community Foundation for Palm Beach & Martin Counties Inc-; West Palm Beach (FL); On-site; USD 28,000 - 41,000; Part time

Job summary

The Community Foundation for Palm Beach & Martin Counties Inc is seeking a detail‑oriented AP/AR Specialist to join our finance team on a part‑time, in‑office basis. The role focuses on processing accounts payable and receivable, with additional support for compliance, audits, and grantmaking activities.

You will manage daily financial records, prepare vouchers, process donations and invoices, review the GL, and assist with bank reconciliations.

Qualifications

• 2+ years AP/AR or bookkeeping experience.
• Experience with accounting software.
• Strong attention to detail and organizational skills.
• Comfortable communicating with vendors by phone and email.
• Proficiency in Microsoft Excel (formulas and basic reconciliations).

Responsibilities

• Prepare vouchers for payments and process grant vouchers.
• Review credit card submissions and assist in reconciliations.
• Review the general ledger for accuracy and update vendor bank info.
• Process donations in AR and send tax receipts.
• Prepare customer invoices and apply payments.
• Assist with annual audit prep and balance sheet reconciliations.
• Follow up on AR aging balances monthly.

Skills

AP/AR experience

Excel proficiency

Attention to detail

Vendor communication

Education

Associate’s in accounting or finance

Tools

CSuite accounting software

Job description

THIS IS AN IN-OFFICE POSITION. Remote candidates need not apply.

About the Role

We are seeking a detail-oriented AP/AR Specialist to join our finance team on a part-time basis. This role is primarily focused on Accounts Payable and Accounts Receivable, with additional responsibilities supporting compliance, audit preparation, and grantmaking activities.

Primary Purpose

Manage day-to-day financial records and transaction processing.

Key Responsibilities

Accounts Payable

• Prepare vouchers for payments
• Process payment of grants and vouchers
• Review credit card submissions
• Assist in bank reconciliations
• Review the general ledger for accuracy
• Enter new bank information into CSuite and confirm updates directly with vendors/grantees by phone

Accounts Receivable

• Process donations and other revenue received
• Prepare customer invoices
• Apply payments received
• Prepare and send tax receipts once approved/posted
• Review open AR aging balances and follow up monthly

Compliance & Audit

• Assist with annual audit preparation and balance sheet reconciliations

Qualifications

Required

• 2+ years AP/AR or general bookkeeping preferred
• Experience with accounting software
• Strong attention to detail and organizational skills
• Comfortable communicating with vendors by phone and email
• Proficiency in Microsoft Excel (formulas and basic reconciliations)

Nice to have

• Associate’s in accounting or finance
• CSuite accounting software experience a plus