AP-AR Specialist

Community Foundation for Palm Beach and Martin Counties; West Palm Beach (FL); On-site; USD 25,000 - 39,000; Part time

Job summary

Community Foundation for Palm Beach and Martin Counties is seeking an AP/AR Specialist on a part-time, in-office basis. The role handles payables, receivables, and related compliance tasks, with involvement in grantmaking and audit comfort.

The ideal candidate has 2+ years in AP/AR or bookkeeping, strong Excel skills, and comfort communicating with vendors by phone and email, plus experience with CSuite or similar accounting software.

Qualifications

• 2+ years AP/AR or bookkeeping experience.
• Experience with accounting software.
• Strong attention to detail and organization.
• Comfortable communicating with vendors by phone and email.
• Proficiency in Microsoft Excel.

Responsibilities

• Prepare vouchers for payments.
• Process donations and revenue; apply payments.
• Prepare and send tax receipts when posted.
• Review GL for accuracy.
• Assist with bank reconciliations and audits.
• Support grantmaking activities as needed.

Skills

Accounts payable

Accounts receivable

Excel

Vendor communications

Bank reconciliations

Education

Associate’s in accounting or finance

Tools

CSuite

Accounting software

Job description

THIS IS AN IN-OFFICE POSITION. Remote candidates need not apply.

About the Role

We are seeking a detail-oriented AP/AR Specialist to join our finance team on a part-time basis. This role is primarily focused on Accounts Payable and Accounts Receivable, with additional responsibilities supporting compliance, audit preparation, and grantmaking activities.

Primary Purpose

Manage day-to-day financial records and transaction processing.

Key Responsibilities

Accounts Payable

• Prepare vouchers for payments
• Process payment of grants and vouchers
• Review credit card submissions
• Assist in bank reconciliations
• Review the general ledger for accuracy
• Enter new bank information into CSuite and confirm updates directly with vendors/grantees by phone

Accounts Receivable

• Process donations and other revenue received
• Prepare customer invoices
• Apply payments received
• Prepare and send tax receipts once approved/posted
• Review open AR aging balances and follow up monthly

Compliance & Audit

• Assist with annual audit preparation and balance sheet reconciliations

Qualifications

Required

• 2+ years AP/AR or general bookkeeping preferred
• Experience with accounting software
• Strong attention to detail and organizational skills
• Comfortable communicating with vendors by phone and email
• Proficiency in Microsoft Excel (formulas and basic reconciliations)

Nice to have

• Associate’s in accounting or finance
• CSuite accounting software experience a plus