AP-AR Specialist

cfpbmc; West Palm Beach (FL); On-site; USD 28,000 - 39,000; Part time

Job summary

CFPBMC in West Palm Beach, FL is seeking a detail-oriented AP/AR Specialist for a part-time, in-office role. You will manage payable and receivable transactions and support compliance, audit prep, and grantmaking activities.

The ideal candidate has 2+ years in bookkeeping or AP/AR, proficiency with Excel and accounting software, strong communication with vendors, and excellent organizational skills. This position offers in-office work with flexible scheduling.

Qualifications

• 2+ years AP/AR or general bookkeeping experience.
• Experience with accounting software.
• Strong attention to detail and organizational skills.
• Comfortable communicating with vendors by phone and email.
• Proficiency in Microsoft Excel (formulas and basic reconciliations).

Responsibilities

• Process accounts payable and accounts receivable transactions.
• Assist with compliance, audit preparation, and grantmaking activities.
• Review and reconcile general ledger entries.
• Coordinate with vendors and grantees by phone or email.
• Support bank reconciliations and voucher processing.

Skills

AP/AR

Bookkeeping

Attention to detail

Vendor communication

Excel

Education

Associate’s in accounting or finance

Tools

CSuite

Job description

THIS IS AN IN-OFFICE POSITION. Remote candidates need not apply.

About the Role

We are seeking a detail-oriented AP/AR Specialist to join our finance team on a part-time basis. This role is primarily focused on Accounts Payable and Accounts Receivable, with additional responsibilities supporting compliance, audit preparation, and grantmaking activities.

Primary Purpose

Manage day-to-day financial records and transaction processing.

Key Responsibilities

Accounts Payable

• Prepare vouchers for payments
• Process payment of grants and vouchers
• Review credit card submissions
• Assist in bank reconciliations
• Review the general ledger for accuracy
• Enter new bank information into CSuite and confirm updates directly with vendors/grantees by phone

Accounts Receivable

• Process donations and other revenue received
• Prepare customer invoices
• Apply payments received
• Prepare and send tax receipts once approved/posted
• Review open AR aging balances and follow up monthly

Compliance & Audit

• Assist with annual audit preparation and balance sheet reconciliations

Qualifications

Required

• 2+ years AP/AR or general bookkeeping preferred
• Experience with accounting software
• Strong attention to detail and organizational skills
• Comfortable communicating with vendors by phone and email
• Proficiency in Microsoft Excel (formulas and basic reconciliations)

Nice to have

• Associate’s in accounting or finance
• CSuite accounting software experience a plus