Accounting Specialist (AR/AP)

Gsme; San Jose (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A dynamic company in San Jose is seeking a detail-driven Accounting Specialist to manage Accounts Receivable and Accounts Payable functions. This role involves maintaining accurate financial records, supporting cash flow, and contributing to scalable accounting processes. Ideal candidates will have 2–5 years of experience in accounting, proficiency in systems like QuickBooks or NetSuite, and exceptional organizational skills. Join a fast-paced environment where you can make a meaningful impact.

Qualifications

• 2–5 years of accounting experience, including hands-on AR and AP work.
• Strong understanding of basic accounting principles.

Responsibilities

• Prepare and issue customer invoices accurately and on schedule.
• Monitor AR aging and follow up on outstanding balances.
• Review, code, and process vendor invoices.
• Support daily operations and month-end close.

Skills

Attention to detail

Organizational skills

Communication skills

Ownership and accountability

Time management

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

NetSuite

Job description

We’re looking for a detail‑driven, proactive Accounting Specialist to own both Accounts Receivable (AR) and Accounts Payable (AP) functions. You’ll play a key role in maintaining accurate financial records, supporting cash flow, and helping build scalable accounting processes as we grow. This is a great opportunity for someone who thrives in a fast‑moving environment and wants to make a meaningful impact.

Key Responsibilities

• Accounts Receivable (AR)
  • Prepare and issue customer invoices accurately and on schedule
  • Monitor AR aging and follow up on outstanding balances
  • Apply customer payments and reconcile AR accounts
  • Partner with sales and operations to resolve billing discrepancies
  • Support revenue tracking and maintain proper documentation
• Accounts Payable (AP)
  • Review, code, and process vendor invoices
  • Prepare and execute payment runs (ACH, wire, checks)
  • Maintain vendor records and respond to vendor inquiries
  • Reconcile vendor statements and resolve discrepancies
  • Process employee expense reimbursements
• General Accounting & Operations
  • Support daily operations and month‑end close, including AR/AP reconciliations and accruals
  • Assist with intercompany transactions and reconciliations (if applicable)
  • General Accounting & Operations
    • Help develop and improve accounting processes, controls, and documentation
    • Maintain organized records for audit and compliance purposes
    • Assist with ad hoc financial analysis and reporting

  Qualifications

  • Bachelor’s degree in Accounting, Finance, or related field preferred (not required)
  • 2–5 years of accounting experience, including hands‑on AR and AP work
  • Experience with accounting systems such as QuickBooks or NetSuite
  • Strong attention to detail and excellent organizational skills
  • Solid understanding of basic accounting principles

  What We’re Looking For

  • A self‑starter who thrives in a fast‑paced, evolving startup environment
  • Strong sense of ownership and accountability
  • Ability to manage multiple priorities and meet deadlines
  • Collaborative team player with strong communication skills across departments