Alumni Engagement Admin & Events Coordinator

Bowie State University; Bowie (MD); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Pension plan

Paid leave and holidays

Job summary

Bowie State University is seeking an Alumni Administrative Assistant II to support Alumni Engagement, PM, handling calendar scheduling, travel logistics, and expense reconciliation, reporting to the Director.

The role emphasizes strong customer service for alumni, students, and staff, plus data management, event registrations, budgeting support, and timely communications within a fast-paced team.

Qualifications

• High school diploma required. Some college preferred.
• At least three (3) years of administrative support experience preferred.
• Experience planning or managing events in a university or large nonprofit setting strongly preferred.
• Requires initiative, strong interpersonal and analytical skills, attention to detail and a customer service orientation.
• Proficiency with standard PC applications including Microsoft Word, Excel, Publisher and PowerPoint.
• Strong organizational, writing skills, and the ability to manage competing priorities.

Responsibilities

• Provide exceptional internal and external customer service to alumni, students, volunteers, donors, faculty, administration, staff and vendors.
• Respond to inquiries with good judgment, discretion, and professional courtesy; facilitate warm handoffs to stakeholders.
• Provide data management and reporting support, track and manage unit budgets, and enter data into the alumni database accurately.
• Manage registrations for events and assist in preparing event collateral such as nametags and attendee lists.
• Support and anticipate the needs of a fast-paced, interdependent team and perform other duties as assigned.

Skills

Interpersonal skills

Analytical skills

Customer service

Attention to detail

Budget tracking

Event coordination

Education

High school diploma

Some college

Tools

Microsoft Word

Excel

Publisher

PowerPoint

Job description

Bowie State University is seeking an Alumni Administrative Assistant II to support Alumni Engagement, PM, handling calendar scheduling, travel logistics, and expense reconciliation, reporting to the Director.

The role emphasizes strong customer service for alumni, students, and staff, plus data management, event registrations, budgeting support, and timely communications within a fast-paced team.