Executive Administrative Specialist, Academic Affairs

Bowie State University; Bowie (MD); Presencial; USD 60.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Prescription coverage

Long-term disability

Life insurance

Paid time off (sick/annual/personal)

Tuition remission

Pension and retirement plans

Descripción de la vacante

Bowie State University is seeking a Program Administrative Specialist to provide high-level administrative support to the Division of Academic Affairs and the Office of the Provost. The role reports to the Provost and Vice President for Academic Affairs and involves coordinating meetings, travel, budgets, and confidential documentation.

Responsibilities include managing the Provost’s office operations, preparing minutes, editing proposals, maintaining files, and liaising with internal and

Formación

• Bachelor’s degree required; Master’s degree preferred.
• Minimum five (5) years of administrative office support experience required.
• Excellent written and verbal communication skills.
• Strong proofreading and editing abilities.
• Proficiency with MS Office and PeopleSoft.
• Ability to plan events and coordinate multiple tasks.
• Strong research and reporting skills for data handling.

Responsabilidades

• Provide complex administrative secretarial and clerical support to the Office of the Provost; serves as Executive Assistant to the leadership.
• Arrange meetings and conferences; schedule interviews and appointments.
• Edit, proofread and format documents and materials created by management and staff.
• Maintain filing systems; purge and organize records.
• Record paperwork submitted to the Provost Office after review and signature.
• Coordinate travel requests and prepare reimbursement documentation.
• Attend meetings and record minutes upon request.
• Provide back-up support to Staff Assistant as needed.
• Assist in coordinating budget processes, procurement, and travel for grant/state-funded programs.

Conocimientos

Executive support

Proofreading

Written communication

MS Office

Event coordination

Research methods

Time management

Educación

Bachelor's Degree

Master's degree

Herramientas

PeopleSoft

Database management

Descripción del empleo

Bowie State University is seeking a Program Administrative Specialist to provide high-level administrative support to the Division of Academic Affairs and the Office of the Provost. The role reports to the Provost and Vice President for Academic Affairs and involves coordinating meetings, travel, budgets, and confidential documentation.

Responsibilities include managing the Provost’s office operations, preparing minutes, editing proposals, maintaining files, and liaising with internal and