Executive Administrative Specialist - Provost Office

Maryland Connect; Patuxent Riding (MD); Vor Ort; USD 60.000 - 70.000; Vollzeit

Zusammenfassung

Bowie State University seeks a Program Administrative Specialist to provide high-level administrative support to the Division of Academic Affairs and the Office of the Provost. The role reports to the Provost and Vice President for Academic Affairs.

Responsibilities include managing complex scheduling, travel, meetings, document editing, and confidential filing. Experience in higher education and strong MS Office skills are preferred.

Qualifikationen

• Bachelor’s Degree required; Master’s degree preferred.
• Minimum five (5) years of administrative office support experience.

Aufgaben

• Provide complex administrative secretarial and clerical support to the Office of the Provost; serve as Executive Assistant to Leadership.
• Arrange meetings and conferences; schedule interviews and appointments.
• Edit, proofread and format documents created by management and staff.
• Maintain paper and electronic filing systems and purge as needed.
• Record paperwork submitted to the Office of the Provost after review and signature.
• File administrative personnel documents; supervise screening of calls and visitors.
• Prepare documentation for reimbursement of expenditures; travel coordination for Provost offices.
• Attend meetings and record minutes; liaison with departments to support offices.
• Provide back-up support to Staff Assistant; handle routine matters.

Kenntnisse

Administrative Support

Edit/Proofread documents

Communication skills

Office software

Time management

Ausbildung

Bachelor’s Degree

Master’s degree in administration or related area

Tools

Word processing

Spreadsheets

Databases

Presentation software

Email/Calendar

Jobbeschreibung

Bowie State University seeks a Program Administrative Specialist to provide high-level administrative support to the Division of Academic Affairs and the Office of the Provost. The role reports to the Provost and Vice President for Academic Affairs.

Responsibilities include managing complex scheduling, travel, meetings, document editing, and confidential filing. Experience in higher education and strong MS Office skills are preferred.