Alumni Engagement Admin & Events Specialist

UM23 Bowie State University (BSU); United States; On-site; USD 47,000 - 50,000; Full time

Job summary

Bowie State University is seeking an Alumni Administrative Assistant II to support the Alumni Engagement team. The role handles calendar management, travel coordination, and expense reconciliation while reporting to the Director of Alumni Engagement and Stewardship.

The incumbent will deliver high-level customer service to alumni, students, donors, volunteers and vendors; maintain alumni and donor records, manage event registrations, and assist in preparing event materials.

Qualifications

• High school diploma required; some college preferred.
• At least three years of administrative support experience preferred.
• Experience planning or managing events in a university or nonprofit setting is strongly preferred.
• Requires initiative, strong interpersonal and analytical skills, attention to detail and a customer service orientation.
• Proficiency with Microsoft Word, Excel, Publisher and PowerPoint.

Responsibilities

• Provide administrative support including calendar and meeting scheduling.
• Coordinate travel logistics and reconcile expenses.
• Maintain alumni and donor records in the alumni database and support data entry.
• Manage event registrations and assist in preparing event collateral (nametags, attendee lists, briefing materials).
• Support budgeting and data reporting for the unit; assist in internal communications as needed.

Skills

Customer service

Interpersonal skills

Analytical skills

Initiative

Attention to detail

Education

High school diploma

Some college

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

Microsoft PowerPoint

Job description

Bowie State University is seeking an Alumni Administrative Assistant II to support the Alumni Engagement team. The role handles calendar management, travel coordination, and expense reconciliation while reporting to the Director of Alumni Engagement and Stewardship.

The incumbent will deliver high-level customer service to alumni, students, donors, volunteers and vendors; maintain alumni and donor records, manage event registrations, and assist in preparing event materials.