Alumni Administrative Assistant II

UM23 Bowie State University (BSU); United States; Presencial; USD 47.000 - 50.000; Jornada completa

Descripción de la vacante

Bowie State University is seeking an Alumni Administrative Assistant II to support the Alumni Engagement team. The role handles calendar management, travel coordination, and expense reconciliation while reporting to the Director of Alumni Engagement and Stewardship.

The incumbent will deliver high-level customer service to alumni, students, donors, volunteers and vendors; maintain alumni and donor records, manage event registrations, and assist in preparing event materials.

Formación

• High school diploma required; some college preferred.
• At least three years of administrative support experience preferred.
• Experience planning or managing events in a university or nonprofit setting is strongly preferred.
• Requires initiative, strong interpersonal and analytical skills, attention to detail and a customer service orientation.
• Proficiency with Microsoft Word, Excel, Publisher and PowerPoint.

Responsabilidades

• Provide administrative support including calendar and meeting scheduling.
• Coordinate travel logistics and reconcile expenses.
• Maintain alumni and donor records in the alumni database and support data entry.
• Manage event registrations and assist in preparing event collateral (nametags, attendee lists, briefing materials).
• Support budgeting and data reporting for the unit; assist in internal communications as needed.

Conocimientos

Customer service

Interpersonal skills

Analytical skills

Initiative

Attention to detail

Educación

High school diploma

Some college

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Publisher

Microsoft PowerPoint

Descripción del empleo

Job Posting: JR102078 Alumni Administrative Assistant II (Open) Department: Alumni Engagement, PM Position Type: Regular Open Date: 09-03-2026 Close Date: $46,740 - $50,057

Job Description:

As a member of the Stewardship and Alumni Engagement sub-team the incumbent will provide administrative support, including but not limited to, calendar and meeting scheduling, coordination of travel logistics, and fiscal reconciling expenses. This position will report to the Director of Alumni Engagement and Stewardship.

Responsibilities:

The prevailing candidate will provide exceptional internal and external customer service to key constituents of the Division of Institutional Advancement, including Bowie State University alumni, students, volunteers, donors, faculty, administration, staff and vendors. The Administrative Assistant is a public-facing position that responds to inquiries with good judgment, discretion, and professional courtesy, facilitating warm handoffs to the appropriate stakeholders when necessary. The administrative assistant will also provide data management and reporting support, assist in the tracking and management of unit and project budgets, and provide accurate data entry into the alumni database to maintain and update alumni and donor records. Manage registrations for events and assist the Sr. Director prepare of event collateral such as nametags, attendee lists, briefing materials, etc. Support and anticipate the needs of a fast paced, interdependent team, performing other duties as assigned

Minimum Qualifications:

High school diploma required. Some college preferred. At least three (3) years of demonstrated experience in an administrative support role preferred. Experience planning or managing events in a university or large nonprofit setting is strongly preferred. Requires initiative, strong interpersonal and analytical skills, attention to detail and a customer service orientation. The work environment includes working with diverse populations including, but not limited to, volunteers, students, senior executives and the public is a key success factor. Required technical proficiency includes standard PC applications including Microsoft Word, Excel, Publisher and PowerPoint. Strong organizational, writing skills, and the ability to manage competing priorities.

Additional Job Information:

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave, annual leave, and personal leave; 12 paid holidays per year, tuition remission; employer-funded pension and supplemental retirement accounts. Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students. Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing affirmative action program. The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business. In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.

Founded in 1865, Bowie State University (BSU) is Maryland's oldest Historically Black College or University (HBCU) and is one of 12 constituent institutions of the University System of Maryland. One of the nation's Top 20 HBCUs, and top 10 among public HBCUs. BSU provides high-quality and affordable educational opportunities for students with ambitions to achieve and succeed. BSU offers 27 undergraduate majors, as well as 18 master's, 2 doctoral programs, along with doctoral and advanced certification programs, with special focus on science, technology, business, education and related disciplines. BSU is the among the nation's top graduate school programs in Nursing (MSN), Computer Science, Education and Public Affairs (U.S. News & World Report). With an enrollment of more than 6,000, BSU is a diverse university whose students, faculty and staff represent many ethnic and cultural backgrounds. BSU is centrally located in one of the nation's most exciting metropolitan areas within easy reach of Washington, DC, Baltimore, and Annapolis, and boasts a serene campus on a 300-acre suburban wooden tract.