Alumni Administrative Assistant II

Bowie State University; Bowie (MD); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Pension plan

Paid leave and holidays

Job summary

Bowie State University is seeking an Alumni Administrative Assistant II to support Alumni Engagement, PM, handling calendar scheduling, travel logistics, and expense reconciliation, reporting to the Director.

The role emphasizes strong customer service for alumni, students, and staff, plus data management, event registrations, budgeting support, and timely communications within a fast-paced team.

Qualifications

• High school diploma required. Some college preferred.
• At least three (3) years of administrative support experience preferred.
• Experience planning or managing events in a university or large nonprofit setting strongly preferred.
• Requires initiative, strong interpersonal and analytical skills, attention to detail and a customer service orientation.
• Proficiency with standard PC applications including Microsoft Word, Excel, Publisher and PowerPoint.
• Strong organizational, writing skills, and the ability to manage competing priorities.

Responsibilities

• Provide exceptional internal and external customer service to alumni, students, volunteers, donors, faculty, administration, staff and vendors.
• Respond to inquiries with good judgment, discretion, and professional courtesy; facilitate warm handoffs to stakeholders.
• Provide data management and reporting support, track and manage unit budgets, and enter data into the alumni database accurately.
• Manage registrations for events and assist in preparing event collateral such as nametags and attendee lists.
• Support and anticipate the needs of a fast-paced, interdependent team and perform other duties as assigned.

Skills

Interpersonal skills

Analytical skills

Customer service

Attention to detail

Budget tracking

Event coordination

Education

High school diploma

Some college

Tools

Microsoft Word

Excel

Publisher

PowerPoint

Job description

Job Posting:

JR102078 Alumni Administrative Assistant II (Open)

Department:

Alumni Engagement, PM

Position Type:

Regular

Open Date:

09-03-2026

Close Date:

$46,740 - $50,057

Job Description:

As a member of the Stewardship and Alumni Engagement sub-team theincumbent will provide administrative support, including but notlimited to, calendar and meeting scheduling, coordination of travellogistics, and fiscal reconciling expenses. This position willreport to the Director of Alumni Engagement and Stewardship.

Responsibilities:

• The prevailing candidate will provide exceptional internal andexternal customer service to key constituents of the Division ofInstitutional Advancement, including Bowie State University alumni,students, volunteers, donors, faculty, administration, staff andvendors.
• The Administrative Assistant is a public-facing position thatresponds to inquiries with good judgment, discretion, andprofessional courtesy, facilitating warm handoffs to theappropriate stakeholders when necessary.
• The administrative assistant will also provide data managementand reporting support, assist in the tracking and management ofunit and project budgets, and provide accurate data entry into thealumni database to maintain and update alumni and donorrecords.
• Manage registrations for events and assist the Sr. Directorprepare of event collateral such as nametags, attendee lists,briefing materials, etc.
• S upport and anticipate the needs of a fast paced,interdependent team, performing other duties as assigned

Minimum Qualifications:

• High school diploma required. Some college preferred.
• At least three (3) years of demonstrated experience in anadministrative support role preferred.
• Experience planning or managing events in a university or largenonprofit setting is strongly preferred.
• Requires initiative, strong interpersonal and analyticalskills, attention to detail and a customer serviceorientation.
• The work environment includes working with diverse populationsincluding, but not limited to, volunteers, students, seniorexecutives and the public is a key success factor.
• Required technical proficiency includes standard PCapplications including Microsoft Word, Excel, Publisher andPowerPoint.
• Strong organizational, writing skills, and the ability tomanage competing priorities.

Additional Job Information:

• Benefits include medical, dental, prescription, long-termdisability, accidental death and dismemberment insurance and lifeinsurance; paid time for paid sick leave, annual leave, andpersonal leave; 12 paid holidays per year, tuition remission;employer-funded pension and supplemental retirement accounts.
• Bowie State University shall not discriminate against anyindividual on the basis of race, color, religion, age, ancestry ornational origin, sex, sexual orientation, disability, maritalstatus or veteran status. All policies, programs, and activities ofBowie State University are and shall be in conformity with allpertinent Federal and state laws of nondiscrimination including,but not limited to: Title VII of the Civil Rights Act of 1964, asamended, Title IX of the Education Amendments of 1972, the EqualPay Act of 1963, the Age Discrimination Act, Sections 503 and 504of the Rehabilitation Act of 1973, the Americans with DisabilitiesAct of 1990, Federal Executive Order No. 11375, and Article 49B ofthe Annotated Code of Maryland. This commitment applies in allareas and embraces faculty, staff, and students.
• Equal opportunity of access to academic and related programs shallbe extended to all persons. Bowie State University shall have asits firm objective equal opportunity in recruitment and hiring,rate of pay, all other promotions, training, retention anddismissals, for all employees and applicantsfor employment. TheUniversity will stress equal access for employees and applicantsfor employment to all programs and services provided by theUniversity both on and off campus. The University will also provideequal opportunity and an atmosphere of nondiscrimination withrespect to women and members of minority groups in all itsoperations. In addition, the University shall promote equalopportunity and equal treatment through a positive and continuingAffirmative Action Program.
• The University makes, and will continue to make, reasonableaccommodations to promote the employment of qualified individualswith disabilities and disabled veterans, unless such accommodationswould impose an undue hardship on the University's business.
• In addition, employees and applicants will not be subjected toharassment, intimidation, threats, coercion, or discriminationbecause they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in aninvestigation, compliance review or hearing, or opposing any act orpractice made unlawful, or exercising any other right protected bySection 503 of the Rehabilitation Act of 1973, as amended or theVietnam Era Veterans Readjustment Assistance Act of 1974, asamended.