Afternoon Admin Assistant - Front Office & Scheduling

CCAB; Lynn (MA); On-site; USD 25,000 - 30,000; Full time

Job summary

CCAB is seeking an Administrative Assistant to perform front office duties in a community program setting in Lynn, MA. The role involves greeting visitors, answering calls, and supporting program administrators with clerical tasks.

The position operates a 3:00-5:30 PM Monday through Friday shift, with duties including sign-in management, logistics for OST students, and mail handling. Strong communication, organization, and computer skills are essential.

Qualifications

• High School Diploma or equivalent.
• Experience in an office environment with the public.
• Proficient with Microsoft Office Suite and Outlook.
• Strong written and verbal communication.
• Excellent organizational and multi-tasking abilities.

Responsibilities

• Perform front office duties including answering calls, greeting visitors, and relaying messages.
• Greet and direct clients and maintain sign-in logs.
• Answer and direct phone calls in a pleasant, timely manner.
• Manage arrival/dismissal procedures for OST students and bus calls.
• Process mail and packages.
• Maintain files, contact information, and databases.
• Assist staff during emergencies; assist children as needed.
• Work in office environment with periodic lifting and extended sitting/standing.
• Attend meetings and trainings as required.
• Other duties as assigned.

Skills

Communication skills

Typing / computer skills

Interpersonal skills

Organizational skills

Multitasking

Education

High School Diploma

Tools

Microsoft Office Suite

Outlook

Job description

CCAB is seeking an Administrative Assistant to perform front office duties in a community program setting in Lynn, MA. The role involves greeting visitors, answering calls, and supporting program administrators with clerical tasks.

The position operates a 3:00-5:30 PM Monday through Friday shift, with duties including sign-in management, logistics for OST students, and mail handling. Strong communication, organization, and computer skills are essential.