Administrative Assistant Part Time

CCAB; Lynn (MA); On-site; USD 25,000 - 30,000; Full time

Job summary

CCAB is seeking an Administrative Assistant to perform front office duties in a community program setting in Lynn, MA. The role involves greeting visitors, answering calls, and supporting program administrators with clerical tasks.

The position operates a 3:00-5:30 PM Monday through Friday shift, with duties including sign-in management, logistics for OST students, and mail handling. Strong communication, organization, and computer skills are essential.

Qualifications

• High School Diploma or equivalent.
• Experience in an office environment with the public.
• Proficient with Microsoft Office Suite and Outlook.
• Strong written and verbal communication.
• Excellent organizational and multi-tasking abilities.

Responsibilities

• Perform front office duties including answering calls, greeting visitors, and relaying messages.
• Greet and direct clients and maintain sign-in logs.
• Answer and direct phone calls in a pleasant, timely manner.
• Manage arrival/dismissal procedures for OST students and bus calls.
• Process mail and packages.
• Maintain files, contact information, and databases.
• Assist staff during emergencies; assist children as needed.
• Work in office environment with periodic lifting and extended sitting/standing.
• Attend meetings and trainings as required.
• Other duties as assigned.

Skills

Communication skills

Typing / computer skills

Interpersonal skills

Organizational skills

Multitasking

Education

High School Diploma

Tools

Microsoft Office Suite

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Lynn, MA, US

3 days ago Requisition ID: 1598

Salary Range: $18.50 To $22.00 Hourly

The Administrative Assistant has responsibility for performing front office duties, including answering the telephone and forwarding calls and messages, greeting program visitors, and providing clerical support to program administrators as assigned.

SHIFT: 3:00-5:30 M-F

RESPONSIBILITIES

• Perform administrative duties. Including but not limited to attendance forms for programs on a weekly basis
• Greet and direct clients and visitors. Ensure employees and visitors are signing in and out of the daily building visitor/employee logbook.
• Answer and direct phone calls in a pleasant and timely manner.
• Manage the arrival and dismissal procedures of the OST students, including calling groups for buses and keeping track of bus routes.
• Accept package and mail deliveries.
• Maintain and organize files, community center contact information, documents and data base systems.
• Assist staff during emergency evacuation of the building which may include lifting and assisting children weighing up to 50 pounds with or without corrective devices and accommodations.
• Work is performed in a community program and office environment with the daily use of office equipment. Extended periods of sitting, standing and lifting.
• Attendance at internal and external meetings and trainings as required.
• Other responsibilities as assigned.

QUALIFICATIONS

• High School Diploma.
• Experience working in an office environment with the general public .
• Competent typing and computer skills using Microsoft Office Suite and Outlook.
• Strong written and verbal communication skills with diverse levels of people.
• Strong interpersonal skills with polite and professional presentation.
• Highly organized, detail-oriented, and possess keen attention to detail and problem-solving skills.
• Ability to multi-task effectively.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

The base pay range reflects what Catholic Charities reasonably and in good faith expects to pay for this role at the time of posting and may be modified from time to time. Actual compensation in this range may be determined based on other factors, including but not limited to work experience, education and specialty training.