Administrative Assistant Part Time

Catholic-Charities-Archdiocese-of-Boston; Lynn (MA); On-site; USD 25,000 - 30,000; Full time

Job summary

Catholic Charities Archdiocese of Boston in Lynn, MA is seeking an administrative assistant to support program operations. You will handle attendance records, greet visitors, answer phones, and maintain files and databases with accuracy and discretion.

The role requires a high school diploma, strong communication skills, and proficiency in Microsoft Office and Outlook. The schedule is Monday–Friday with afternoon hours, and the organization emphasizes equal opportunity employment.

Qualifications

• High School Diploma required.
• Experience in an office environment with the public is preferred.
• Proficient typing and computer skills with Microsoft Office Suite and Outlook.
• Strong written and verbal communication with diverse people.
• Highly organized, detail-oriented, and capable of multi-tasking.

Responsibilities

• Perform administrative duties including weekly attendance forms for programs.
• Greet and direct clients and visitors; track sign-in/out in daily logs.
• Answer and direct phone calls in a pleasant and timely manner.
• Manage arrivals/dismissals of OST students and coordinate bus groups.
• Receive packages and mail, maintain files and database systems.
• Assist staff during emergencies and evacuations; assist children as needed.
• Work in a community program and office environment with standard office equipment.
• Attend internal/external meetings and trainings as required.
• Other responsibilities as assigned.

Skills

Typing

MS Office

Outlook

Communication

Interpersonal skills

Organization

Multi-tasking

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Lynn, MA, US

Salary Range: $18.50 To $22.00 Hourly

SHIFT: 3:00-5:30 M-F

RESPONSIBILITIES

• Perform administrative duties. Including but not limited to attendance forms for programs on a weekly basis
• Greet and direct clients and visitors. Ensure employees and visitors are signing in and out of the daily building visitor/employee logbook.
• Answer and direct phone calls in a pleasant and timely manner.
• Manage the arrival and dismissal procedures of the OST students, including calling groups for buses and keeping track of bus routes.
• Accept package and mail deliveries.
• Maintain and organize files, community center contact information, documents and data base systems.
• Assist staff during emergency evacuation of the building which may include lifting and assisting children weighing up to 50 pounds with or without corrective devices and accommodations.
• Work is performed in a community program and office environment with the daily use of office equipment. Extended periods of sitting, standing and lifting.
• Attendance at internal and external meetings and trainings as required.
• Other responsibilities as assigned.

QUALIFICATIONS

• High School Diploma.
• Experience working in an office environment with the general public .
• Competent typing and computer skills using Microsoft Office Suite and Outlook.
• Strong written and verbal communication skills with diverse levels of people.
• Strong interpersonal skills with polite and professional presentation.
• Highly organized, detail-oriented, and possess keen attention to detail and problem-solving skills.
• Ability to multi-task effectively.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

The base pay range reflects what Catholic Charities reasonably and in good faith expects to pay for this role at the time of posting and may be modified from time to time. Actual compensation in this range may be determined based on other factors, including but not limited to work experience, education and specialty training.