AEC Project Coordinator & Documentation Specialist

ACTalent; Sacramento (CA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Actalent is seeking a Project Administrator to support architectural and project management teams in Sacramento, handling project documentation, schedules, communications, submittals, and administrative tasks throughout project lifecycles.

The role involves coordinating day-to-day activities, maintaining files, coordinating RFIs/submittals, and assisting with meetings and minutes. Onsite, contract-to-hire, with a competitive hourly pay range.

Qualifications

• Quality control and assurance expertise.
• Experience with construction oversight and inspection.
• Knowledge of Unified Facility Criteria, Air Force Instructions, Engineering Technical Letters.
• Report writing and administrative skills.
• Experience with construction inspection and executive orders.
• Familiarity with International Building Code and Architectural Barriers Act.
• Understanding of Sustainable Design and Development principles.
• Proficiency in data entry and administrative assistance.
• Previous experience with an architecture, engineering, construction, or consulting firm.

Responsibilities

• Provide day-to-day administrative and project coordination support to Project Managers and Project Architects.
• Maintain project files, drawings, specifications, correspondence, meeting minutes, and other project documentation.
• Assist with RFIs, submittals, change documentation, transmittals, and construction administration records.
• Support Project Managers with meeting preparation, agendas, meeting minutes, and follow-up items.
• Maintain project contact lists, consultant information, contracts, and related administrative records.
• Support document-control and quality-control processes to ensure current documents are properly organized and distributed.
• Attend weekly job-site meetings with the Construction Contractor.
• Review all the Construction Contractor's produced agenda and minutes and provide review comments or feedback to the Contracting Officer (CO) and COR.

Skills

Quality control

Construction oversight

Building codes

Report writing

Construction documents

AEC project management

Data entry

Firm experience (AEC)

Tools

Bluebeam

Newforma

Autodesk Construction Cloud

Procore

Deltek

Job description

Actalent is seeking a Project Administrator to support architectural and project management teams in Sacramento, handling project documentation, schedules, communications, submittals, and administrative tasks throughout project lifecycles.

The role involves coordinating day-to-day activities, maintaining files, coordinating RFIs/submittals, and assisting with meetings and minutes. Onsite, contract-to-hire, with a competitive hourly pay range.