A/E Project Coordinator: Docs, Schedules & Collaboration

Dan-Vos-Construction-Company; Michigan; On-site; USD 52,000 - 72,000; Full time

Job summary

The A/E Project Administrator supports architectural and engineering projects by coordinating documentation, communication, schedules, and administrative workflows throughout the design and construction process. This position helps maintain organized project information, supports coordination with internal and external project partners, and contributes to timely project delivery.

This role maintains accurate project logs, supports meetings, and assists with schedules, deliverables, and archival

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of administrative or project coordination experience.
• Associate degree preferred in related fields.

Responsibilities

• Prepare, organize, and maintain project documentation and records.
• Coordinate RFIs, submittals, shop drawings, and design changes.
• Coordinate information flow with Architects, Engineers, consultants, and contractors.
• Attend meetings and prepare/maintain minutes and action items.
• Maintain logs and current project files; follow up on missing information and deadlines.
• Provide updates to Design Department Manager on activity and deadlines.
• Assist with schedules, deliverables, reports, and consultant coordination.
• Support closeout, archival documentation, and financial/contractual records.

Skills

Excellent organizational skills

Time management

Attention to detail

Written and verbal communication

Independent work ethic

Document workflow knowledge

Cross-functional coordination

Ability to learn multiple software

Education

High school diploma or equivalent

Associate degree in business, construction management, architecture, or related field

Tools

MS Office Suite

Project management software

Job description

The A/E Project Administrator supports architectural and engineering projects by coordinating documentation, communication, schedules, and administrative workflows throughout the design and construction process. This position helps maintain organized project information, supports coordination with internal and external project partners, and contributes to timely project delivery.

This role maintains accurate project logs, supports meetings, and assists with schedules, deliverables, and archival