A/E Project Administrator

Dan-Vos-Construction-Company; Michigan; Presencial; USD 52.000 - 72.000; Jornada completa

Descripción de la vacante

The A/E Project Administrator supports architectural and engineering projects by coordinating documentation, communication, schedules, and administrative workflows throughout the design and construction process. This position helps maintain organized project information, supports coordination with internal and external project partners, and contributes to timely project delivery.

This role maintains accurate project logs, supports meetings, and assists with schedules, deliverables, and archival

Formación

• High school diploma or equivalent required.
• Minimum of 2 years of administrative or project coordination experience.
• Associate degree preferred in related fields.

Responsabilidades

• Prepare, organize, and maintain project documentation and records.
• Coordinate RFIs, submittals, shop drawings, and design changes.
• Coordinate information flow with Architects, Engineers, consultants, and contractors.
• Attend meetings and prepare/maintain minutes and action items.
• Maintain logs and current project files; follow up on missing information and deadlines.
• Provide updates to Design Department Manager on activity and deadlines.
• Assist with schedules, deliverables, reports, and consultant coordination.
• Support closeout, archival documentation, and financial/contractual records.

Conocimientos

Excellent organizational skills

Time management

Attention to detail

Written and verbal communication

Independent work ethic

Document workflow knowledge

Cross-functional coordination

Ability to learn multiple software

Educación

High school diploma or equivalent

Associate degree in business, construction management, architecture, or related field

Herramientas

MS Office Suite

Project management software

Descripción del empleo

The A/E Project Administrator supports architectural and engineering projects by coordinating documentation, communication, schedules, and administrative workflows throughout the design and construction process. This position helps maintain organized project information, supports coordination with internal and external project partners, and contributes to timely project delivery.

Essential Duties and Responsibilities

• Prepare, organize, and maintain project documentation, correspondence, drawings, specifications, and related records.
• Coordinate the logging, distribution, tracking, and follow-up of RFIs, submittals, shop drawings, bulletins, design changes, and other project documents.
• Coordinate project information and document flow with Architects, Engineers, consultants, project teams, contractors, and other project partners.
• Attend project and department meetings as needed and prepare, edit, distribute, and maintain meeting minutes and action items.
• Maintain accurate project logs, document status information, and current project files throughout the project lifecycle, and proactively follow up on missing information, outstanding responses, and approaching deadlines.
• Provide regular updates to the Design Department Manager regarding project activity, upcoming deadlines, unresolved items, administrative priorities, and emerging concerns.
• Assist with project schedules, meetings, deliverables, consultant coordination, proposals, transmittals, reports, and other administrative project requirements.
• Assist with punch list, as-built, closeout, and archival documentation, including the collection, organization, and distribution of required records.
• Support fee, scope change, and other project administrative documentation, including maintaining organized records of additional services, financial adjustments, and related project commitments to support accurate project reporting.
• Work effectively across required software and maintain consistency of information between systems.
• Identify and recommend practical improvements to department organization, information sharing, documentation standards, and administrative efficiency.

Required Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative, project coordination, or related support experience.

Preferred Qualifications

• Associate degree in business, construction management, architecture, engineering, or a related field.
• Experience providing administrative or project coordination support in an architecture, engineering, or construction environment.

Knowledge, Skills, and Abilities

• Exceptional organizational and time management skills, including the ability to independently develop and maintain efficient systems for multiple concurrent projects.
• Strong attention to detail, accuracy, and consistency in project documentation, financial data entry, logs, and records.
• Effective written and verbal communication skills and the ability to keep team members and management informed without constant direction.
• Ability to work independently, exercise sound judgment, take initiative, and support multiple projects, disciplines, or supervisors.
• Knowledge of general architecture, engineering, and construction project administration practices and document workflows.
• Ability to coordinate information across internal and external project partners and maintain strong working relationships with coworkers, consultants, vendors, and others.
• Ability to learn and navigate multiple software platforms, maintain accurate information between systems, and retrieve historical project data.

Physical Requirements

This position requires prolonged periods of sitting and computer use, frequent use of office equipment, and occasional lifting up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

This position is performed in a professional office environment.

Safety Expectations

Employees must follow all company safety policies and procedures, report unsafe conditions, and support a safe work environment for themselves, coworkers, subcontractors, clients, and the public.

Other Duties

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be a complete list of all responsibilities, duties, skills, or working conditions associated with the role. The company reserves the right to add, remove, or change duties and responsibilities at any time, with or without notice.

Equal Opportunity Employer, including disabled and veterans.