Advancement Data & Donor Records Coordinator (Hybrid)

Alvernia-University; Reading (Berks County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Robust health coverage

403(b) retirement plan with 100% vest

20 paid holidays with floating days

Tuition remission

Hybrid/work options for many roles

Job summary

Alvernia University seeks an Advancement Operations Data Processing Coordinator to support the Division of Institutional Advancement. The role emphasizes accurate data processing, record maintenance, and donor stewardship across gifts, constituents, relationships, and events.

The position emphasizes data privacy, adherence to policies, and collaboration with the Advancement Operations team to ensure operational excellence and reliable reporting in a fundraising-driven environment.

Qualifications

• High School diploma or equivalent required; associate or bachelor's preferred.
• Attention to detail with strong organizational and analytical thinking.
• Ability to work independently and as part of a team.
• Strong organizational skills with ability to meet deadlines.
• Proficiency in Microsoft Office, especially Excel; familiarity with databases/CRM is preferred (Raiser’s Edge NXT).
• Strong written and verbal communication; ability to handle confidential donor information discreetly.

Responsibilities

• Enter and process gifts, pledges, constituent records, relationships, events, and other data per policies.
• Maintain data accuracy, integrity, and confidentiality across advancement records.
• Prepare batch and reconciliation reports; support reporting needs and workflow management.
• Collaborate with Advancement Operations Database Administrator to improve data workflows and quality.
• Enter and maintain event records, attendance, and related relationship data.
• Support donor stewardship and operational tasks as needed.

Skills

Detail-oriented

Team collaboration

Deadline management

Communication skills

Confidential data handling

Technical proficiency with Excel

Discretion with donor information

Education

High School Diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Raiser’s Edge NXT

Job description

Alvernia University seeks an Advancement Operations Data Processing Coordinator to support the Division of Institutional Advancement. The role emphasizes accurate data processing, record maintenance, and donor stewardship across gifts, constituents, relationships, and events.

The position emphasizes data privacy, adherence to policies, and collaboration with the Advancement Operations team to ensure operational excellence and reliable reporting in a fundraising-driven environment.