Advancement Data Coordinator — Hybrid & Donor Stewardship

Alvernia University; Reading (Berks County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Life/AD&D insurance

Retirement plan (403(b))

Paid holidays

Hybrid work options

Job summary

Alvernia University seeks an Advancement Operations Data Coordinator to support accurate processing and maintenance of gifts, constituent records, relationships, events, and related reporting. This role ensures donor stewardship, data integrity, and compliant operations across the division.

Responsibilities include data entry, reporting, privacy compliance, and collaboration with the Advancement Operations team to improve workflows and efficiency in a higher-education environment.

Qualifications

• High School Graduate or equivalent; associate/bachelor’s preferred.
• Detail-oriented with strong organizational and analytical thinking.
• Ability to work independently and collaboratively.
• Strong time management to meet deadlines.
• Proficient in Microsoft Office, especially Excel; experience with CRMs/databases; Raiser's Edge NXT preferred.
• Excellent written and verbal communication; collaborate across departments.
• Ability to handle confidential donor and constituent information with discretion.
• Ability to maintain accuracy in a high-volume transactional environment.

Responsibilities

• Promote Franciscan Ideals in alignment with Alvernia University's mission.
• Enter and process gifts, pledges, constituent records, relationships, event participation per policy.
• Maintain confidentiality and data privacy per policies.
• Maintain schedules and pledge reminders to support fundraising and stewardship.
• Prepare and distribute batch and reconciliation reports for operations.
• Ensure data accuracy and integrity through routine reviews and quality checks.
• Collaborate with Database Administrator to improve data workflows and efficiency.
• Enter event records, participation, relationships, and constituent attributes.
• Assist with data quality audits to identify and fix inaccuracies.
• Follow documented procedures and maintain process consistency.
• Provide additional advancement operations support as needed.

Skills

Attention to detail

Team collaboration

Deadline management

Excel proficiency

CRM/database experience

Raiser’s Edge NXT

Communication skills

Confidential information handling

Education

High School Diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Raiser’s Edge NXT

CRM databases

Job description

Alvernia University seeks an Advancement Operations Data Coordinator to support accurate processing and maintenance of gifts, constituent records, relationships, events, and related reporting. This role ensures donor stewardship, data integrity, and compliant operations across the division.

Responsibilities include data entry, reporting, privacy compliance, and collaboration with the Advancement Operations team to improve workflows and efficiency in a higher-education environment.