Advanced Document Control Specialist – Project Files

hargroveepc; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Vision insurance

Paid holidays

Personal paid time off

Job summary

Hargrove seeks an experienced document control/administrative professional in Baton Rouge to manage electronic project files and distribute accurate documentation. You will convert files, print, scan, and coordinate with project teams to locate records and respond to client requests.

The role requires 5+ years in document control with advanced MS Office skills, Newforma exposure, and exceptional attention to detail for effective project support.

Qualifications

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Responsibilities

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Skills

MS Word

MS Excel

MS Access

MS Outlook

Adobe Acrobat

Newforma

Web Collaboration Tools

Attention to detail

Communication skills

Customer service

Administrative tasks

Education

High School Diploma or equivalent

Tools

Newforma Project Center

Job description

Hargrove seeks an experienced document control/administrative professional in Baton Rouge to manage electronic project files and distribute accurate documentation. You will convert files, print, scan, and coordinate with project teams to locate records and respond to client requests.

The role requires 5+ years in document control with advanced MS Office skills, Newforma exposure, and exceptional attention to detail for effective project support.